FRIENDS
OF THE
HANNIBAL
FREE PUBLIC LIBRARY
MINUTES
February
17, 2011
Present:
President Virginia Mulhern,
Secretary/Treasurer
Hallie Yundt Silver
, Friends Board Member
Debbie Bastian
President Virginia Mulhern called the
meeting to order at 4:05 p.m. on Thursday,
February 17, 2011.
It was determined that a quorum of
officers was present and the Board was
therefore able to conduct business.
Friends welcomed
Claire Ewersmann
, the Library’s new Assistant Director.
Moved by Debbie and supported by
Virginia
to approve the Minutes of the previous
meeting of June 17, 2010, with Anne Cary’s
name corrected.
Included in the motion was
acknowledgement of no quorum meetings of July
14, 2010, August 19, 2010, September 23,
2010, and October 21, 2010.
Discussion followed to indicate that
meetings in November 2010 and January 2011
were cancelled, and the Holiday Party was the
meeting in December 2010.
Motion carried.
Hallie distributed the financial
report. The
savings account, as of February 17, 2011, has
a balance of $440.89.
There are no outstanding bills and no
money that needs to be deposited.
Moved by Debbie and supported by
Virginia
to accept the financial report.
Debbie provided the
membership report.
She indicated that some interest in
the Friends was expressed by shoppers at the
Book Lover’s
Sale
.
Hallie reported on the
Book Lover’s
Sale
on February 11 and 12, 2011.
She thanked Friends for their help at
this sale and at previous sales.
She said this sale grossed $508.63.
It netted $467.08 after an expenditure
of $31.55 on classified ads in the newspaper
and about $10 on refreshments.
She announced that the next big sale
is scheduled for Thursday, Friday &
Saturday, August 25, 26, and 27, 2011.
Moved by Debbie and
supported by
Virginia
to do book sales every other Saturday
morning during the 2011 Farmer’s Market at
Central Park
. Discussion
followed concerning the public relations
benefits for the Library that are generated
by having Friends at the Park.
Motion carried.
Hallie provided the
Library Director’s report, including:
·
Saturday Matinee was
implemented as a program, beginning January
8. Attendance
has been disappointing but we need to
publicize the program more.
We have put up posters in the
building.
We now need to promote the program in
the news media.
·
Summer 2011 grant was funded.
It will provide resources for the
professional collection and publicity for the
summer programs.
It also provides the funding for the
Children’s Services Workshop tomorrow.
·
Website Make-Over grant was
extended to June 30, to allow us more time to
work on the website.
·
Downloadable Audiobooks are
understood fairly well by the staff, and we
are ready to train one-on-one on their use.
E-Books are still too new for us to
have a training dialog just yet.
·
Hagood book needs to sell more
copies before we can go to press.
·
The IRS questioned why the
Friends had not filed an I-990PF for 2008.
Hallie sent a memo to the IRS on
December 10, stating that we took in only
$4.43 in revenue, and were not aware we
needed to file.
(We filed for 2009 because of changes
in the law.)
·
The Library was awarded a
federal grant to publicize and promote
participation in the Summer 2011 program by 3rd,
4th, and 5th graders.
·
The Library has been involved
in planning a science fair, which will be
held at the
Hannibal
Middle School
the last week in June.
Also involved are the
Hannibal
Schools
, Rotary, General Mills, BASF, Continental
Cement, and other manufacturing and business
concerns.
·
Nancy Scott and Ricky Alexander
completed their audit for the Friends in
October 2010.
Moved by Debbie and supported by
Virginia
to approve filing and payment of sales
taxes. Discussion
that followed identified the sales taxes paid
by the Friends were for note card sales.
Hallie reported that the amount of
sales is low enough, so Friends need to file
and pay sales tax annually.
She said she applied for tax
registration, paid $25 in a cashier’s check
from the Friends account, and filed the 2010
sales tax forms.
She paid $20.64 in sales tax by
writing a check on her own account as a
donation to the Friends.
These filings had to be completed by
January 31, to avoid penalties.
Motion carried.
Hallie reported that she
hopes to get a draft of the Friends By-Laws
to Linda Verdier in March.
Moved by Debbie and
supported by
Virginia
to authorize the Secretary/Treasurer to file
tax forms annually in January.
Discussion that followed identified
the forms as the Federal I-990PF and the
Missouri
sales tax forms.
Motion carried.
There were no other
announcements.
Moved by Debbie and
supported by
Virginia
to adjourn.
Meeting adjourned at 5:15 p.m.
Respectfully submitted,
Hallie Yundt Silver
, Library Director,
Hannibal
Free Public Library,
and
Secretary/Treasurer, Friends of the
Hannibal
Free Public Library