HANNIBAL FREE PUBLIC LIBRARY BOARD OF TRUSTEES
MINUTES OF THE MEETING of December 13, 2022
The Hannibal Free Public Library Board of Trustees held its regular monthly meeting, at 5:00 p.m., on Tuesday, December 13, 2022, in the meeting rooms on the 3rd Floor at Hannibal Free Public Library, 200 South Fifth Street, Hannibal, MO 63401.
Present were Annie Dixon, Frank DiTillo, Roy Hark, , J’Nelle Lee, Raymond Lee, and Sara A. North. Gordon Ipson Laura Judlowe, and Kevin Knickerbocker were absent. Also present was Hallie Yundt Silver. Caitlin Greathouse joined the meeting over ZOOM.
J’Nelle Lee chaired the Library Board meeting. She called it to order at 5:00 p.m.
Moved by Roy Hark and supported by Sara North to approve the Minutes of the meeting of October 18, 2022, and the cancelled meeting of November 15, 2022. Motion carried.
Distributed were Final Claims for November 2022 in the amount of $59,060.72 and the credit card claim in the amount of $2,016.48. Claims included the following: ID Label for barcodes, Vernon Library Supplies for processing labels, and USPS for roll stamps. Moved by Frank DiTillo and supported by Roy Hark to approve the Claims for November 2022 in the amount of $61,077.20. Motion carried.
Distributed were Final Claims for December 2022 in the amount of $45,066.83 and the credit card claim in the amount of $1,431.60. Credits on the Claims were explained. P&D was here to repair a LAN connector that was not properly installed after the plumbing emergency this spring. The credit is a result of P&D’s discovery of overbilling on an earlier invoice. There are two credits on Ingram’s Claim due to return of defective audiobooksMoved by Frank DiTillo and supported by Roy Hark to approve the Claims for December 2022 in the amount of $46,498.43. Motion carried.
Moved by Annie Dixon and supported by J’Nelle Lee to approve the Investment Reports for November and December 2022. Noted was proposing the transfer of $2,000 in Roller funds from Homebank to the Sallie Mae investment and an equivalent amount from the investment back to Homebank in Cash Flow. Also noted was the transfer from Homebank to F&M. Additionally, it was noted that the subsequent transfer to MOSIP investment was not done since F&M paid more interest and was not currently complaining about the amount on deposit in the money market account. Motion carried.
Moved by Sara North and supported by Annie Dixon to authorize
the Investment Committee to reinvest the proceeds of the First Internet Bank CD maturing on December 28th at AMG when the CD matures and to add available cash from the Wedbush money market account to it. Motion carried.The City Financial Reports for both months were included in the financial packets.
There was no Correspondence or Public Comment.
Sara North provided the Library Personnel & Services Committee report. She indicated the Committee recommended to move ahead with raises for staff at 5%.
The Director’s written monthly report was included in the main packet. Hallie Yundt Silver went on to report the following:
The 1st & 2nd quarters of Athletes & Entertainers was funded at $7,069.97. We plan to use the money for children’s books and large print adult books, per usual. A budget amendment proposal will follow in January.
The City is finalizing its approach to Amendment 3. Information should be available for the Library Board to consider in January.
Missouri State Auditor indicated our filing had been received. The Audit will be on next month’s agenda for consideration.
It is possible to conduct Closed Sessions over ZOOM provided a separate email invitation is sent out. When the Library Board decided to allow ZOOM meetings, Closed Sessions were not included. The topic needs to be considered on next month’s agenda.
J’Nelle told me she had been contacted about library cards for Hannibal students who do not live in our library boundaries. The Library Board considered the matter in 2019 when you adopted the Strategic Plan. This is another topic for next month’s meeting.
Hallie Yundt Silver recommended continuing to table consideration of the By-Laws.
The Library Board instructed Hallie Yundt Silver to invite the architect to the January meeting.
Moved by Sara North and supported by Roy Hark to authorize the Library to apply for Rotary’s Community Action Committee Grant in an amount up to $10,000. Motion carried.
Moved by Roy Hark and supported by J’Nelle Lee to adopt the 2023 Schedule of Operations. Motion carried.
Hallie Yundt Silver recommended tabling consideration of the Trust Accounts for another month.
Moved by Sara North and supported by Frank DiTillo to send another letter to the City concerning the Library’s parking lots before any ordinance is finalized on leasing parking spaces in City lots downtown. Further moved to authorize J’Nelle Lee and Hallie Yundt Silver to sign the letter. Motion carried.
Moved by Sara North and supported by J’Nelle Lee to authorize emergency paid leave for Willie Strong on November 9th, from 7:45 to 10:00 p.m. Motion carried.
Moved by Roy Hark and supported by Annie Dixon to approve the emergency closing at 11:00 a.m. on November 15th and authorize wages and salaries for staff scheduled. Motion carried.
Moved by Roy Hark and supported by Ray Lee to authorize the "borrowing" from 2023’s Personal Day paid leave should a staff member be completely out of paid leave through the end of 2022. Motion carried.
Moved by Annie Dixon and supported by J’Nelle Lee to adopt the following resolution, authorize J’Nelle Lee to sign it, and authorize the Library to issue it. Motion carried.
Resolution Opposing 15 CSR 30-200.015 Library Certification Requirement for the Protection of Minors submitted by the Missouri Secretary of State
WHEREAS, the Hannibal Free Public Library Board of Trustees believes that the right to read is an important part of the intellectual freedom that is basic to democracy;
WHEREAS, the Hannibal Free Public Library Board of Trustees upholds the belief that responsibility for a child’s reading must rest with the parent or guardian, not with the library. The library will not infringe on the parent’s right to choose materials for their children; and
WHEREAS, the Hannibal Free Public Library Board of Trustees does not support the removal of local control where library administration is concerned.
RESOLVED, that the Board of Trustees of the Hannibal Free Public Library:
1. Stands steadfast in its commitment to uphold intellectual freedom;
2. Defends a patron’s freedom to read and asserts that it is the sole right and
responsibility of the parent or guardian to determine what library material is
appropriate for their children; and
3. Affirms that policy and collection development decisions should remain at the
local level.
BE IT FURTHER RESOLVED, that the Board of Trustees of the Hannibal Free Public Library urges the Joint Committee on Administrative Rules to reject 15 CSR 30-200.015.
ADOPTED this thirteenth day of December 2022
Moved by J’Nelle Lee and supported by Frank DiTillo to grant the following employee wage and salary increases on January 1, 2023: Shelvers and Temporary Custodian at MO minimum wage with step increase if qualified, and other Staff, 5.0% adjustment to base of scale with no step increase and no lifts. It was noted that consideration of the Library Director’s salary increase would follow in Closed Session. Motion carried.
Moved by J’Nelle Lee and supported by Annie Dixon to authorize the Library Director to apply for the Library’s own e-Verify MOU, using either the City’s or the Library’s EIN, and to complete the annual renewal process each year. Motion carried.
J’Nelle Lee read the following statement: "The tentative agenda of this meeting also includes a vote to close part of this meeting pursuant to RSMO 610.021(3) "Hiring, firing, disciplining or promoting of particular employees by a public governmental body…""
Moved by Frank DiTillo and supported by Sara North to enter Executive Session. Motion carried. (roll call (all ayes): Annie Dixon, Frank DiTillo, Ray Lee, Sara North, J’Nelle Lee, Roy Hark)
The meeting was closed and Hallie Yundt Silver was excused.
Executive Session ended and the meeting re-opened at 7:20 p.m.
Moved by Roy Hark and supported by Frank DiTillo to adjourn. Meeting adjourned at 7:20 p.m.
Respectfully submitted,
Hallie Yundt Silver, Acting Secretary
Accepted,
J’Nelle Lee, President