MINUTES OF THE PUBLIC HEARING and MEETING of January 12, 2021
The Hannibal Free Public Library Board of Trustees held its regular monthly meeting on Tuesday, January 12, 2021, at 5:00 p.m. The Library Board met remotely via ZOOM and in the Library’s meeting rooms on the Third Floor. The meeting was monitored by Sheila Dennehy in the Library’s Ware Workroom. Present: Kim Ahrens, Frank DiTillo, Annie Dixon, J’Nelle Lee, Tom Prater, Sara A. North, and Lauren Youse. Also Present: Kevin Knickerbocker, IT Manager Sheila Dennehy, and Library Director Hallie Yundt Silver.
The Library building was closed to the public. The Meeting Notice (Agenda) advised that the public might join the meeting(s) by contacting the Library at ref@hannibal.lib.mo.us to obtain a log-in. The Meeting Notice further advised that any member of the Public wishing to comment should feel free to write a letter requesting to be put on the agenda of a future meeting. Letters should be sent to Kim Ahrens (Library Board president) or Hallie Yundt Silver (Director, Hannibal Free Public Library) at
Hannibal Free Public Library
200 S. Fifth St.
Hannibal, MO 63401
Kim Ahrens chaired the Library Board meeting. She called it to order at 5:03 p.m.
Hallie Yundt Silver announced meeting notice was posted on the Library’s front doors, on the Library website, and at City Hall. Kim Ahrens read the announcement concerning public comment.
Kim Ahrens welcomed Kevin Knickerbocker and indicated that he was to be appointed to the Library Board in February 2021. Kevin Knickerbocker provided a brief autobiography.
Moved by Roy Hark and supported by Annie Dixon to approve the Minutes of the ZOOM Meeting of December 9, 2020. Motion carried.
Hallie Yundt Silver announced that since Roy Hark was present in the building, he would sign the Claims.
Final Claims for January in the amount of $ 39,507.03 were emailed the day prior to the meeting. MasterCard claims for January in the amount of $1,402.11 were in January’s main packet. In addition to the usual, Claims included $30 to TSUP for the purchase of two boxes of the Notable Missourians series. NMT Corp. hosts part of the Library website, and their annual fee was included this month. Claims for the credit card included two payments to the Quincy Herald Whig for the New Mover Mailer since they missed billing for December. Two additional Ingram invoices were added to the Claims after they were mailed. They changed to total for Ingram to $7,636.30. Moved by Frank DiTillo and supported by Roy Hark to approve the Claims for January 2021 in the amount of $45,385.94. Motion carried.
Moved by J’Nelle Lee and supported by Sara North to authorize the Investment Committee to redeem the CD at Macon Atlanta and to deposit the check in the Library’s account at HomeBank. Further moved to authorize the Investment Committee to purchase a CD from a local bank at the best interest rate. Motion carried.
Hallie Yundt Silver announced that the Library received a check for $500 from Dr. James Roller to add to the Roller Account. She indicated plans to deposit it at HomeBank where it will appear on the February Investment report.
Hallie Yundt Silver stated that she had not taken any action on the Library Board’s resolution to open the ADM account through AMG. There was consensus to wait until the Library received monthly statements in a timely manner from Wedbush.
Moved by Frank DiTillo and supported by Roy Hark to approve the Investment Reports for November and December 2020. Motion carried.
Moved by Tom Prater and supported by Frank DiTillo to transfer $375,000 from Cash Flow to the Capital Outlay Account by reallocating the entire $125,000 of the SaintsAvenue Bank’s CD 300001063 to mature on August 15, 2021, and the entire $250,000 of the HomeBank CDARS CD 1024121867 to mature on August 19, 2021. Motion carried.
The City Financial Report was included in the Financial Packet.
Moved by Lauren Youse and supported by Tom Prater to amend the Transfer Recommendation to cover the additional invoices and approve it, showing no transfer. Motion carried.
There was no Correspondence or Committee Reports.
The Director’s written report was included in the packet. Hallie Yundt Silver added several items to her report, including:
· The Governor announcement that some or all of his withhold on the rest of the A&E State Aid will be lifted.
· The move afoot to get Missouri library workers classified as 1B for the COVID vaccine.
· Her decision to allow patrons to request and pick up five or fewer printouts at no charge via Curbside through February 9th.
· Staff appreciation of storm water from the roof being piped away from the back parking lot.
Moved by Roy Hark and supported by Tom Prater to amend the 2021 Calendar of Operation to allow for the Book Stack Replacement Project. Motion carried.
Moved by Tom Prater and supported by Roy Hark to continue providing Curbside Pickup Service and not offer Walk-In Service in January and early February. Further moved bo revisit the decision at the meeting on February 9th. Motion carried.
Moved by Roy Hark and supported by Annie Dixon to table consideration of the Audit. Motion carried.
Moved by Lauren Youse and supported by Frank DiTillo to accept early closures due to weather at 2:30 p.m. on Tuesday, December 22nd, and at 4:30 p.m. on Saturday, January 2nd. Further moved to authorize pay for staff who were present in the building at the time it closed. Motion carried.
Sheila Dennehy was thanked for monitoring the ZOOM meeting.
Moved by Roy Hark and supported by Frank DiTillo to adjourn. Motion carried.
The meeting adjourned at 5:40 p.m.
Respectfully submitted,
Hallie Yundt Silver, Acting Secretary
Accepted,
Kim Ahrens, President