HANNIBAL FREE PUBLIC LIBRARY BOARD OF TRUSTEES
MINUTES OF THE MEETING of June 11, 2019
The Hannibal Free Public Library Board of Trustees held its regular monthly meeting at 4:00 p.m., on Thursday, May 16, 2019, in the 3rd Floor Meeting Rooms at Hannibal Free Public Library, 200 South Fifth Street, Hannibal, MO 63401. Present: Frank DiTillo, Roy Hark, J’Nelle Lee, Sara A. North, Tom Prater, and Casey Welch. Absent: Kim Ahrens, Annie Dixon, and Lauren Youse. Also Present: Hallie Yundt Silver, Library Director.
Library Board Vice President Tom Prater chaired the meeting. He called it to order at 5:07 p.m.
Moved by Roy Hark and supported by Sara North to approve the Minutes of the Meeting of May 16, 2019. Motion carried.
Claims for the first half of June 2019 were distributed in the amount of $12,017.28. It was noted that MasterCard claims in the amount of $2,463.83 were included in the main packet. It was further noted that claims for the previous month’s personnel expenses were overlooked, including $51,780.18 in Salaries, $3,879.86 in FICA, and $4,235.13 in LAGERS. Hallie Yundt Silver commented that May’s personnel expenses are higher than usual because they included retirement payouts. Moved by Roy Hark and supported by Frank DiTillo to approve total Claims for May in the amount of $74,376.28. Motion carried.
Hallie Yundt Silver reported on the funds transfer from HomeBank to F&M. She said that the City Finance Director decided to keep $100,000 in the operating account and the remainder in F&M’s ICS account. She indicated she needed to talk to each bank about interest rates and recommended that the Library Board revisit the matter the following month.
There was consensus that Hallie Yundt Silver should redeem the two CD’s that mature at US Bank in June and deposit the proceeds at HomeBank.
Moved by Frank DiTillo and supported by J’Nelle Lee to authorize the Investment Committee to redeem the local CD’s that mature on July 19th and August 6th, to review the Library’s Cash Flow needs, and to reinvest locally any funds not needed. Further moved to authorize the Investment Committee to redeem the CD that matures at AMG on July 29th and to reinvest the proceeds at AMG in a CD at the best rates for up to 5 years.
Moved by Sara North and supported by Roy Hark to approve the Investment Reports for May 2019. Motion carried.
Hallie Yundt Silver reported she had received the City Financial Report the previous day and was still reviewing it.
The Transfer Recommendation for June 2019 was distributed. Moved by Roy Hark and supported by Casey Welch to approve the Transfer Recommendation showing no transfer between accounts. Motion carried.
Hallie Yundt Silver reported that several Thank You letters needed to be sent to donors.
Committee information was discussed. A possible meeting of the Finance Committee awaited the outcome of Agenda Item 11D. The Library Personnel & Services Committee met on June 3rd, and minutes of the meeting were included in the packet. The Building & Grounds Committee met on May 20th, and minutes were included in the packet. The Investment Committee is scheduled to meet on June 27th.
The written Director’s Report was included in the packet. Hallie Yundt Silver added comments about programs and provided information about an upcoming meeting concerning the archives of the Hannibal Courier Press.
Moved by Frank DiTillo and supported by Roy Hark to adopt the amended 2018-2019 and proposed 2019-2020 Budgets. Motion carried.
Tom Prater gave the proposed Slate of Officers a third reading and called for nominations from the floor. Moved by Roy Hark and supported by J’Nelle Lee that nominations cease and the following be approved by acclamation: Kim Ahrens returning as President, Tom Prater as Vice-President, Frank DiTillo as Treasurer, and Sara North as Secretary. Motion carried.
Moved by Casey Welch and supported by Roy Hark to approve a reorganization, effective immediately, in which the funding of vacant 15-hour Shelver position would be used to add 4 hours to the Acquisitions Associate 1 position and 5 hours to each remaining Shelver. Further moved that the reorganization could be revisited in September or October 2019. Motion carried.
Moved by Casey Welch and supported by Frank DiTillo to authorize the Investment Committee to approve the final Claims of the fiscal year when it meets on June 27th. Motion carried.
Moved by Roy Hark and supported by Casey Welch to adjourn. Motion carried.
The meeting adjourned at 5:31 p.m.
Respectfully submitted,
Hallie Yundt Silver, Acting Secretary
Accepted,
Kim Ahrens, President