HANNIBAL FREE PUBLIC LIBRARY BOARD OF TRUSTEES
MINUTES OF THE MEETING of May 8, 2018
The Hannibal Free Public Library Board of Trustees met on Tuesday, May 8, 2018, at 5:00 p.m., in the 3rd Floor Meeting Rooms at Hannibal Free Public Library, 200 South Fifth Street, Hannibal, MO 63401. Present: Kim Ahrens, Frank DiTillo, Roy Hark, J’Nelle Lee, Sara A. North, Tom Prater, Casey Welch, and Lauren Youse. Absent: Amber Baxter. Also Present: Hallie Yundt Silver, Library Director.
Library Board President Kim Ahrens chaired the meeting. She called it to order at 5:00 p.m.
Moved by Casey Welch and supported by J’Nelle Lee to approve the Minutes of the meeting of April 10, 2018, correcting the motion to approve the Investment Report for March 2018 to have been made by J’Nelle Lee and supported by Lauren Youse. Motion carried.
Claims were distributed. The Claim for Master Card was included in the Financial Packet. Moved by Frank DiTillo and supported by Roy Hark to approve the Claims for May 2018 in the total amount of $49,323.33, including $44,715.68 on the Claims list, $2,638.50 on the MasterCard spreadsheet, and $1,968.15 in additional claims, which included $1,100 from Computer Databases, 80.60.426, payable to ProQuest for Ancestry Library Edition, $600 from Federal Grants, 80.60.530, payable to Quincy Herald-Whig for ad in the Hannibal Magazine, $97.50 from Adult Books, 80.60.401, payable to Missouri Department of Conservation, and $170.65 from Capital Equipment-Computer, 80.60.993, payable to CDW-G. Motion carried.
There was consensus not to consider April’s Investment Report for approval as it had been emailed the morning of the meeting.
There was consensus that Hallie Yundt Silver should check rates and pledging on money market accounts at other area banks.
Moved by Tom Prater and supported by Roy Hark to authorize the Investment Committee to work with Brad Lukens of AMG to reinvest the CD that matures on May 14th, in the amount of $133,000, and the CD that matures on June 4th, in the amount of $122,000, and further to invest up to $8,200 of the cash in the money market at AMG with one of the re-invested CDs. Motion carried.
The City Financial Report was included in the Financial Packet.
The Transfer Recommendation was distributed. Moved by Frank DiTillo and supported by Casey Welch to approve the Transfer Recommendation for April 2018, showing no transfer between accounts. Motion carried.
There was no Correspondence.
Meeting plans for various Committees were discussed. Minutes of the Library Personnel & Services Committee meeting were included in the packet.
The written Director’s Report was included in the packet. Hallie Yundt Silver added the following to her report:
The Library’s Flower Bed Day was productive, thanks to the efforts of Tom, Casey, and Casey’s two children.
Caitlin’s and Roy’s fundraising efforts yielded $1,700 to date in support of prizes for the Summer Reading Program for 2018.
The Library’s program in celebration of Juneteenth will be offered on June 19th.
The finale for the Adult Summer Reading Program on July 20th will be an Escape Room provided by Mississippi Mind Trap.
The USDA is not requiring a Memorandum of Understanding for the Library to participate on Monday evenings in the Meals Program provided through Douglass Community Services.
Budget spreadsheets were distributed and discussed.
Moved by Tom Prater and supported by Roy Hark to amend the Budget for FY17-18 as proposed. Motion carried.
Kim Ahrens reported she had surprised Hallie Yundt Silver with a proclamation in honor of Hallie’s 10th anniversary of employment. Kim reported that prior to issuing the proclamation, she received phone authorization from Roy Hark and Amber Baxter, and email authorization from the other seven Library Board members.
Moved by Frank DiTillo and supported by J’Nelle to approve issuing the proclamation in honor of Hallie Yundt Silver’s 10th anniversary of employment. Motion carried.
The Nominating Committee provided the first reading of its proposed Slate of Officers for FY2018-2019, including: Kim Ahrens as Board President, Tom Prater as Vice-President, Frank DiTillo as Treasurer, and Sara North as Secretary. Nominations were invited from the floor, but none were made. Moved by Roy Hark and supported by Lauren Youse to cease inviting nominations from the floor. Motion carried.
Moved by Roy Hark and supported by J’Nelle Lee to recommend that the Mayor appoint Annie Dixon to the Library Board. Motion carried.
Moved by Lauren Youse and supported by Frank DiTillo to authorize application for LSTA Show Me Grants to cover 75% of employee expenses for Lisa McKenna to attend "Principals of Cataloging and Classification" as an on-line, graduate non-degree seeking student beginning in January 2019, and for Hallie Yundt Silver to attend the Federation of Genealogical Societies’ Annual Conference on August 22nd-25th, 2018, is in Ft. Wayne, Indiana, and the "Librarian’s Day" pre-conference on August 21st. Motion carried
Moved by Tom Prater and supported by Roy Hark to set 5:00 p.m. on Tuesday, June 12th, as the date of Library Board’s public hearing on the FY2018-2019 budget with the regular monthly meeting to follow. Further moved to authorize Hallie Yundt Silver to place the ad. Motion carried.
Moved by Tom Prater and supported by Roy Hark to delegate the responsibility of approving the 2nd Claims in June 2018 to the Finance Committee, which should be scheduled to meet on June 25th, 26th, or 27th. Further moved to authorize Hallie Yundt Silver to submit the Claims should the Committee not be able to attain a quorum with approval by the full Library Board to follow in July. Motion carried.
Moved by Tom Prater and supported by Roy Hark to adjourn. Motion carried.
The Library Board adjourned at 5:49 p.m.
Respectfully submitted,
Hallie Yundt Silver, Acting Secretary
Accepted,
Kim Ahrens, President