HANNIBAL FREE PUBLIC LIBRARY BOARD OF TRUSTEES
MINUTES OF THE MEETING of July 10, 2018
The Hannibal Free Public Library Board of Trustees held its regular monthly meeting, at 5:00 p.m., on Tuesday, June 12, 2018, in the 3rd Floor Meeting Rooms at Hannibal Free Public Library, 200 South Fifth Street, Hannibal, MO 63401. Present: Kim Ahrens, Frank DiTillo, Annie Dixon, Roy Hark, J’Nelle Lee, Sara A. North, Tom Prater, Casey Welch, and Lauren Youse. Absent: None. Also Present: Eric Dundon and Hallie Yundt Silver, Library Director.
Library Board President Kim Ahrens chaired the meeting. She called it to order at 5:02 p.m.
Moved by Frank DiTillo and supported by Lauren Youse to rearrange the meeting’s Agenda in order to take item 12A first.
Discussion of the proposed agreement followed with Eric Dundon, Editor of the Hannibal Courier Post. Moved by Roy Hark and supported by Tom Prater to allow Hallie Yundt Silver and Eric Dundon to work further on the proposed agreement to enable the newspaper to loan permanently the remainder of its photo negative collection to the Library. Motion carried.
Eric Dundon left the meeting at 5:15 p.m.
Kim Ahrens welcomed Annie Dixon. Introductions were made. It was decided that no oath needed to be administered to Annie Dixon since she had taken it when she became a Library trustee in July 2012.
Kim Ahrens administered the oath of office to Frank DiTillo and installed him as Treasurer of the Hannibal Free Public Library Board of Trustees.
Minutes of the Public Hearing of June 12, 2018, were distributed. Minutes of the Meeting of June 12, 2018, were included in the packet. Moved by Tom Prater and supported by Roy Hark to approve the Minutes of the Public Hearing and the Meeting of June 12, 2018. Motion carried.
Final Claims for July in the amount of $51,305.02, the complete MasterCard statement for June in amount of $2,491.40, and the credit card spreadsheet were distributed. Claims for the second part of June, in the amount of $9,783.13, were included in the packet. Discussed were two invoices from Reliable. Moved by Roy Hark and supported by Lauren Youse to approve Claims for second part of June 2018, in the amount of $9,783.13, and of Claims for July 2018, in the total amount of $57,546.42. Motion carried.
The Cash Flow spreadsheet was distributed and discussed.
Moved by Tom Prater and supported by J’Nelle Lee to authorize the Investment Committee to redeem the CD that matures at F&M on August 9th in the amount of $50,000, and to deposit the proceeds at HNB to be available for transfer to the Operating Account when Capital Outlay funds are needed for the Carpet Consultant. Further moved to authorize the Investment Committee to redeem the CD that matures at Commerce Bank on September 4th in the amount of $175,000, deposit the proceeds at HNB, and reinvest the proceeds locally to mature in September 2019. Motion carried.
Moved by Casey Welch and supported by Frank DiTillo to approve the Investment Report and to authorize the Investment Committee to re-designate funds within investments for the July 2018 report. Motion carried.
Moved by Tom Prater and supported by Casey Welch to do a resolution to authorize the rental of a larger safety deposit box at F&M, to discontinue rental of the two smaller boxes, and to authorize any two of the following four people to access the all of safety deposit boxes at F&M: Kim Ahrens, Frank DiTillo, Roy Hark, Hallie Yundt Silver, and Caitlin Greathouse. Further moved to do a resolution to authorizing any two of the following four people to purchase and redeem CDs: Kim Ahrens, Frank DiTillo, Roy Hark, and Hallie Yundt Silver. Recommend further that this resolution apply to accounts already established at the following financial institutions: Arbitrage Management Group, F&M Bank and Trust Company, Commerce Bank and its Capital Markets Group, SaintsAvenue Bank, US Bank, Central State Bank, and Macon Atlanta State Bank. Further moved to do a resolution to authorize any two of the following four people as signatories on the money market account at HNB: Kim Ahrens, Frank DiTillo, Roy Hark, and Hallie Yundt Silver. Motion carried.
The City Financial Report was included in the packet.
The Transfer Recommendation was distributed. Moved by Roy and supported by Annie Dixon to approve the Transfer Recommendation for July 2018, showing no transfer between accounts. Motion carried.
There was no Correspondence.
Kim Ahrens made Committee assignments and discussed how they were made. The Library Board roster was distributed. Several corrections were offered, and Hallie Yundt Silver was instructed to issue an updated roster. It was reported that the Finance Committee did not meet then end of June, and no other Committees had been scheduled to meet.
There was consensus that Hallie Yundt Silver should issue a Social Notice for the Summer Finales and the public Focus Groups in July.
The Library Board calendar for FY2018-2019 was distributed and discussed.
The written Director’s Report was included in the packet. Hallie Yundt Silver provided an update on personnel, summer reading, and community surveys. She explained the large print Kansas City Rotating Collection, which is being discontinued in January 2019.
Moved by Frank DiTillo and supported by Roy Hark to certify compliance with Administrative Rule 15 CSR 30-200.030, Public Access Computers in Public Libraries. Motion carried.
Moved by Roy Hark and supported by Casey Welch to issue a Proclamation honoring Amber Baxter as the outgoing Trustee. Motion carried.
Moved by Lauren Youse and supported by Frank DiTillo to set the date of the Ad Valorem Property Tax Public Hearing on September 10th, at 5:00 p.m., immediately before the Library Board meeting, and to authorize Hallie Yundt Silver to place the legal ad. Motion carried.
Moved by Roy Hark and supported by Frank DiTillo to adjourn. Motion carried.
The Library Board adjourned at 5:56 p.m.
Respectfully submitted,
Hallie Yundt Silver, Acting Secretary
Accepted,
Kim Ahrens, President