HANNIBAL FREE PUBLIC LIBRARY BOARD OF TRUSTEES

MINUTES OF THE MEETING of February 13, 2018

OPEN & EXECUTIVE SESSIONS

The Hannibal Free Public Library Board of Trustees met on Tuesday, February 13, 2018, at 5:00 p.m., in the 3^rd Floor Meeting Rooms at Hannibal Free Public Library, 200 South Fifth Street, Hannibal, MO 63401. Present: Kim Ahrens, Frank DiTillo, J’Nelle Lee (5:16 p.m.), Sara A. North, Tom Prater, Casey Welch, and Lauren Youse. Absent: Amber Baxter and Roy Hark. Also Present: Hallie Yundt Silver, Library Director.

Library Board President Kim Ahrens chaired the meeting. She called it to order at 5:06 p.m.

Moved by Tom Prater and supported by Casey Welch to approve the Minutes of the meeting of December 12, 2017, and the no quorum minutes of January 9, 2018. Motion carried.

Claims were distributed. Moved by Tom Prater and supported by Frank DiTillo to approve the Claims for Claims for January 2018 in the amount of $45,287.17, February 2018 in the amount of $42,027.00, Second Claims for December 2017 in the amount of $974.50, MasterCard Claims for purchases in December 2017 in the amount of $1,437.69, and MasterCard Claims for purchases in January 2018 in the amount of $2,490.75. Motion carried.

Moved by Lauren Youse and supported by Casey Welch to approve the Investment Report, redesignate Cash Flow, Silver Family Fund, and O’Neil Porter Stone Account to move restricted funds from HNB to AMG for eventual investment, and to authorize the Investment Committee to invest $175,000 in Cash Flow in a local CD to mature in August, September, or October 2018. Motion carried.

The City Financial Report was included in the Financial packet. It was noted that City Hall assigned MasterCard expenditures different accounts than what we requested. Journal entries are underway.

J’Nelle Lee joined the meeting at 5:16 p.m.

The Transfer Recommendation was distributed. Moved by Sara North and supported by Lauren Youse to approve the Transfer Recommendation for February 2018 showing the transfer of $175,000.00 from the operating account to the money market account at HNB. Motion carried.

Two items of Correspondence were discussed. Included was Hallie Yundt Silver’s response to an informal request for reconsideration concerning A Christmoose Story = Midden in Der Winternacht. Also discussed was her letter concerning inappropriate content left in the photocopier, which was found by another patron.

Minutes of the Library Personnel & Services Committee were included in main packet. Tom Prater reported that the Director’s Evaluation would be discussed later in the meeting in Executive Session.

The written Director’s Report was included in the packet. Hallie Yundt Silver added a "thank-you" for prompt action by Library Board members on the emailed request to approve the 3-year license renewal for the Library’s public wireless connectivity. She said the Library was able to renew the license by the deadline. Voting by email were Kim Ahrens, Amber Baxter, J’Nelle Lee, Frank DiTillo, Tom Prater, Casey Welch, and Lauren Youse. Roy Hark signed a printed copy of the email.

Discussion followed on signage in the Library. Hallie Yundt Silver requested guidance on placing any of the following signs or similar ones on the front door and/or on the bulletin board: 1. No weapons. 2. No luggage, bed rolls, etc. 3. No shirts, no shoes, no service. 4. No loitering. 5. No littering. 6. Assistive animals only. 7. No alcohol or illegal drugs. 8. No food or drink in computer areas. 9. Etc. She noted that Silence cell phone signs and the City’s No Smoking sign are posted, but neither is particularly effective. She also noted that the Public Behavior Policy is posted on the bulletin board near the elevator as well as on the Library’s website. There was consensus that she should post whichever signs she deemed appropriate on the bulletin board.

Moved by Frank DiTillo and supported by Lauren Youse to table consideration of the Audit, the Budget, and the NEA "Big Read" Grant. Motion carried.

Hallie Yundt Silver reported that the Library had closed at 5:30 p.m. on Friday, December 29^th because the roads were reported to be quite slick with ice. Moved by Casey Welch and supported by Sara North to approve the emergency closing and to authorize payment of affected staff. Motion carried.

Moved by Tom Prater and supported by Frank DiTillo to accept the 2018 SRP "Marketing" grant in the amount of $206.56 and the larger Summer 18 grant in the amount of $5,748. Motion carried.

Moved by Sara North and supported by Lauren Youse to update the Surplus List to include Dotty the Ladybug floor pillow, a Dell 19" Monitor that died at the Front Desk. Motion carried.

Kim Ahrens read the following statement: "The tentative agenda of this meeting also includes a vote to close part of this meeting pursuant to RSMO 610.021(3) "Hiring, firing, disciplining or promoting of particular employees by a public governmental body…"

Moved by Frank DiTillo and supported by Tom Prater to enter into Executive Session. Motion carried. (Roll call (all ayes): J’Nelle Lee, Sara North, J’Nelle Lee, Casey Welch, Lauren Youse, Frank DiTillo, and Kim Ahrens)

The Library Board entered Executive Session at 5:41 p.m. It was decided the Sara North would take notes. Hallie Yundt Silver left at 5:42 p.m.

The Library Board entered Open Session at 6:02 p.m. Hallie Yundt Silver joined the meeting again.

Sara North reported on the action taken in Executive Session. She said that Lauren Youse left at 5:50 p.m. She reported that the motion to re-enter Open Session was moved by Frank DiTillo and supported by J’Nelle Lee with a roll-call vote of all ayes.

Moved by Frank DiTillo and supported by J’Nelle Lee to adjourn. Motion carried.

The Library Board adjourned at 6:05 p.m.

Respectfully submitted,

Hallie Yundt Silver, Acting Secretary

Accepted,

Kim Ahrens, President