HANNIBAL FREE PUBLIC LIBRARY BOARD OF TRUSTEES

MINUTES OF THE MEETING of October 10, 2017

The Hannibal Free Public Library Board of Trustees met on Tuesday, October 10, 2017, at 5:00 p.m., in the 3^rd Floor Meeting Rooms at Hannibal Free Public Library, 200 South Fifth Street, Hannibal, MO 63401. Present: Kim Ahrens, Amber Baxter, Frank DiTillo, Roy Hark, Tom Prater (5:03), Casey Welch, and Lauren Youse. Absent: J’Nelle Lee and Sara A. North. Also Present: Hallie Yundt Silver, Library Director.

Library Board President Kim Ahrens chaired the meeting. She called it to order at 5:01 p.m.

Kim Ahrens welcomed Roy Hark to the Library Board and administered his oath of office.

Moved by Lauren Youse and supported by Frank DiTillo to approve the Minutes of the meeting of September 12, 2017. Motion carried.

Claims were distributed. Barnard Elevator of Quincy’s Claim in the amount of $2,250.00 was added to be debited from Building Contracts, 80.60.347. Moved by Roy Hark and supported by Casey Welch to approve the Claims for October 2017 in the amount of $66,063.20. Motion carried.

Hallie Yundt Silver reported that she and Amber Baxter redeemed the CD that matured at HomeBank and purchased a CD at F&M Bank in the amount of $209,590.72 for 22 months at 1.55%. She indicated the purchase would be shown on the next Investment Report.

Moved by Tom Prater and supported by Amber Baxter to approve the Investment Report for September 2017, amending the location of matured CDs to "matured." Motion carried.

The City Financial Report was included in the financial packet.

The Transfer Recommendation was distributed. Moved by Amber Baxter and supported by Frank DiTillo to approve the Transfer Recommendation for October 2017 showing no transfer between accounts. Motion carried.

Under Correspondence, Hallie Yundt Silver reported receiving a thank-you note from David Clayton. She read her thank-you note to the Library Board. She also read email sent to a patron and a college concerning proctoring.

Kim Ahrens assigned Roy Hark to the Library Board’s Personnel & Services and By-Laws Committees. An appointment was made for his new Trustee orientation.

Minutes were included in the packet for the Building & Grounds and the Investment committees. Hallie Yundt Silver reported that she had met with Andy Dorian why had met with Kristy Trevathan. Trees would be planted soon. There was consensus that a Library Clean-Up Morning should be held on November 18^th.

The written Director’s Report was included in the packet. Hallie Yundt Silver added to her report by identifying programming activities in October that would make it a busy month. She said that Sheila was at a conference that week. She said that her husband continued with physical therapy on two afternoons a week, and he had two medical appointments in October. She reported that other staff members had medical appointments, too, and there had been some staff illness. She continued her report by saying that two tentative hires were scheduled for fingerprinting, and interviewing for the last vacancy would take place soon. She concluded her report with an update on this year’s performance appraisal process.

Moved by Tom Prater and supported by Roy Hark to amend the Library’s Code of Ethics and Public Disclosure Policy. Motion carried.

No action was taken on the Non-Resident Fee for Calendar Year 2018. It will remain at $40 for Individuals and $80 for Families.

Moved by Tom Prater and supported by Lauren Youse to set the Ralls County Fee for Calendar year 2018 at $27,250. Motion carried.

Moved by Roy Hark and supported by Casey Welch to adjourn. Motion carried. The Library Board adjourned at 5:36 p.m.

Respectfully submitted,

Hallie Yundt Silver, Acting Secretary

Accepted,

Kim Ahrens, President