HANNIBAL FREE PUBLIC LIBRARY BOARD OF TRUSTEES

MINUTES OF THE MEETING OF May 9, 2017

The Hannibal Free Public Library Board of Trustees met on Tuesday, May 9, 2017, at 5:00 p.m., in the 3^rd Floor Meeting Rooms at Hannibal Free Public Library, 200 South Fifth Street, Hannibal, MO 63401. Present: Frank DiTillo, J’Nelle Lee, Sara A. North, Tom Prater, Casey Welch, and Lauren Youse. Absent: Kim Ahrens, Amber Baxter, and David Clayton. Also Present: Hallie Yundt Silver, Library Director

Tom Prater chaired the meeting. He called it to order at 5:00 p.m.

Moved by Casey Welch and supported by Frank Ditillo to approve the Minutes of the meeting of April 11, 2017. Motion carried.

Moved by Sara North and supported by J’Nelle Lee to approve the Claims for May 2017 in the amount of $54,153.12. Motion carried.

Moved by Frank DiTillo and supported by Casey Welch to table the Investment Report for April 2017. Motion carried.

The City Financial Report was emailed on May 9, 2017.

Moved by Sara North and supported by Frank DiTillo to approve the Transfer Recommendation for May 2017 showing no transfer between accounts. Motion carried.

The Building & Grounds Committee reported it planned to meet the next two weekends in May to plant and mulch. Hallie Yundt Silver was instructed to notice the meetings as Social Events for the mornings of May 12^th, 13^th, 19^th, and 20^th. She was also instructed to notice the Summer Kick-Off on May 24^th as a Social Event. The Nominating Committee reported that it did not feel the need to meet. There were no other Committee reports.

The written Director’s Report was included in the packet. Hallie Yundt Silver added information about the hiring process. She reported she would be on vacation the following week to settle her mother’s estate. She also reported that she and Sheila Dennehy were still trying to purchase this fiscal year a new server and components to repurpose an older server, but she said it might be necessary to carry over the funds for the purchase.

The Library Board reviewed the FY2016-2017 and 2017-2018 proposed budgets.

Moved by J’Nelle Lee and supported by Casey Welch to set Tuesday, June 13, 2017, at 5:00 p.m., as the date for its public hearing on the budget and to authorize Hallie Yundt Silver to place the legal ad. Motion carried.

Moved by Sara North and supported by Frank DiTillo to approve the emergency closing at 3:30 p.m. on Saturday, April 29, 2017, due to flash flooding. Motion carried.

The Slate of Officers was proposed for FY2017-2018 as the existing officers: Kim Ahrens as President, Tom Prater as Vice-President, Amber Baxter as Treasurer, and Sara North as Secretary. Tom Prater made two requests but received no Nominations from the Floor.

Moved by Casey Welch and supported by J’Nelle Lee to adjourn. Motion carried.

The Library Board adjourned at 5:39 p.m.

Respectfully submitted,

Hallie Yundt Silver, Acting Secretary

Accepted,

Kim Ahrens, President