MINUTES OF THE MEETING OF October 11, 2016
The Hannibal Free Public
Library Board of Trustees met on Tuesday, October 11, 2016, in the 3rd
Floor Meeting Rooms at Hannibal Free Public Library, 200 South Fifth Street,
Hannibal, MO 63401. Present were:
Kim Ahrens, Amber Baxter (left at 5:45 p.m.), David Clayton, Frank DiTillo,
J’Nelle Lee, Sara North, Tom Prater, and Casey Welch, and Lauren Youse.
Also present was Librarian Hallie Yundt Silver.
Library Board Kim Ahrens called the meeting to
order at 5:00 p.m.
Moved by David Clayton and supported by Casey
Welch to approve the Minutes of the Public Hearing and the Meeting, both of
September 13, 2016, correcting Kim Ahren’s title to be President of the Library
Board. Motion carried.
Final Claims for October 2016 were distributed.
Moved by Lauren Youse and supported by David Clayton to approve the
Claims for October 2016 in the amount of $47,001.16.
Motion carried.
It was noted that a Certificate of Deposit,
designated for Cash Flow, in the amount of $100,000 matures at Macon
Atlanta State Bank in Monroe City on October 19th, and a second
Certificate of Deposit, designated as Restricted for the Melba Easley Estate, in
the amount of $62,472.72 matures at US Bank on November 20, 2016.
Moved by J’Nelle Lee and supported by Tom
Prater to authorize two of the following people to redeem and deposit the
proceeds of both CD’s in the money market account at HNB:
Hallie Yundt Silver, Amber Baxter, Frank DiTillo, and Kim Ahrens.
Further moved to authorize the Investment Committee to re-invest locally
the Easley funds plus enough additional in Cash Flow from the HNB account to
total $100,000. Motion carried.
It was discovered that the
City Financial Report had not been included in the packet.
The Transfer Recommendation for October 2016 was
distributed. A conversation with
the City Collector was discussed.
Moved by David Clayton and supported by Sara North to approve the Transfer
Recommendation showing the transfer of $70,000 from HNB to the operating
account. Motion carried.
Tom Prater provided the report of the Library
Personnel & Services Committee; he distributed copies of the Library Director
Evaluation Form and requested that they be returned to him in November.
Frank DiTillo provided the Investment Committee report.
There were no other Committee Reports
The written Director’s
Report was included in the packet.
Hallie Yundt Silver brought up her report on the Collection Agency, stating that
she recommended continuing to use it, but also indicated that she would like to
see prosecution of Library patrons who have failed to return large numbers or
valuable items. There was consensus
that she should provide more information about the number of people and the
dollars involved. David Clayton
reminded the Library Board that the limit was three years on a felony and one
year on a misdemeanor.
Amber Baxter left at 5:45
p.m.
Moved by Sara North and
supported by Casey Welch to authorize the Summer 17 LSTA grant application.
Motion carried.
There was interest in
considering the Missouri State Library’s offer of a grant-funded seat to view
Short Takes for Trustees.
Hallie Yundt Silver was instructed to investigate further.
Moved by Frank DiTillo and
supported by Lauren Welch to accept the Director’s Evaluation Form.
Motion carried.
The Surplus List, dated
October 10, 2016, was distributed.
Moved by David Clayton and supported by Casey Welch to declare the items
surplus. Discussion followed on
ways and means to dispose of some of the surplus items.
Motion carried.
Moved by Tom Prater and
supported by J’Nelle Lee to adjourn.
Motion carried.
The meeting adjourned at 6:05 p.m.
Respectfully submitted,
Hallie Yundt Silver, Acting
Secretary
Accepted,
Kim Ahrens, President