MINUTES OF THE
MEETING OF March 14, 2016
The Hannibal Free Public Library Board of Trustees met
on Monday, March 14, 2016, at 4:00
p.m., in the 3rd Floor Meeting Rooms at Hannibal Free Public Library,
200 South Fifth Street, Hannibal, MO
63401.
Present were:
Kim Ahrens, Frank DiTillo,
J’Nelle Lee, Sara North, Tom Prater, and
Lauren Youse.
Amber Baxter and David Clayton were absent.
Also present were: Casey
Welch and Librarian Hallie Yundt Silver
Library Board President Kim Ahrens chaired the meeting.
She called it to order at 4:00 p.m., and welcomed Casey Welch.
Moved by Frank DiTillo and supported by Tom Prater to approve the Minutes of the
Meeting of January 11, and no quorum Minutes of February 8, 2016.
Motion carried.
Claims for February and
March 2016 were distributed and discussed.
Moved by J’Nelle Lee and supported by Sara North to approve the Claims
for February 2016 in the amount of $59359.24, and for March 2016 in the amount
of $56,538.89. Motion carried.
Discussion followed on the
Investment Report for February 2016, which was included in the packet.
Moved by Tom Prater and supported by Frank DiTillo to 1. Authorize the
Investment Committee to invest some of the cash flow funds, up to $175,000, in a
short-term local CD after
rates are investigated. 2.
Designate $54,451.67 in the HBN money market account and $5,000 in the AMG money
market as Capital Outlay. 3. Reinvest
the CD at Ally Bank, maturing on March 28, 2016, in the amount of $100,000 in
unrestricted funds, and add $50,000 in capital outlay funds to it.
4. Cash the CDs maturing at HomeBank and US Bank in April and May and
deposit the funds in the money market account at HNB; cumulate these funds for
an investment decision after the CDs mature.
The City Financial Report
was included in the packet.
The Transfer
Recommendation for March 2016 was distributed.
Moved by Lauren Youse and supported by Sara North to approve the
recommendation to transfer $400,000 to the to the HNB money market.
Correspondence already
forwarded to the Library Board was noted: Thank
you sent to Rotary, Meeting Space email request, and letter sent to patron
banned for a year.
There was consensus that
the Finance Committee, scheduled to meet on March 28th, should agree
on a budget to submit per the City’s request.
There were no Committee Reports.
The written Director’s
Report was included in the packet.
Hallie Yundt Silver reported that certain decisions were made by email because
no quorum was attained for the February meeting.
These decisions included: 1.
Authorization to accept the Summer 16 LSTA grant in the amount of $3,937.
2. Amendment of the materials expenditures budget to include $500 for
children’s books paid by the Summer 16 LSTA grant (80.60.446) and $1,665 for
Children’s Books paid from A&E (80.60.439).
3. Recommendation to the Mayor the appointment
Casey Welch to the Library Board to fill the vacant term to expire June 30,
2018. 4. Declaration of the metal
Princeton files surplus and authorization of their disposition through the
Library’s Book Sale and/or sale to a metal recycling company.
5. Amendment of the Fees & Fines policy to include sale at the Book Sale
of the metal Princeton files at $0.25 each.
Hallie Yundt Silver went on to report on various building projects,
including the exterior sign, the roof, the elevator service contract bid, and
replacing the chairs at the public
computers.
Hallie Yundt Silver
described a request by the Missouri State Library.
She reported that
Missouri Digital Heritage had become a participant in the Digital Public Library
of America’s MissouriHub, and that the State Library’s request was for a release
to use Hannibal Free Public Library’s metadata under Creative Commons.
After discussion about copyright, the
Library Board took no action on the State Library’s request.
Moved by Frank DiTillo and supported by Tom Prater to approve the on-line
publication by the Hannibal Library Press of the Marion County Cemetery
Database. Motion carried.
Moved by Sara North and supported by Lauren Youse to approve weather-related
closings and authorize payment of wages for the staff who were scheduled to work
after closing at 2:00 p.m. on Saturday, January 9th, and at 6:00 p.m.
on Tuesday, January 19th. Motion carried.
Moved by Tom Prater and supported by J’Nelle to approve the Surplus Equipment
List, dated March 8, 2016. Motion
carried.
Moved by Lauren Youse and supported by Tom Prater to amend the Policy Statement
Concerning Fees Charged by the Library & How They Are Collected in the following
manner for Inter-Library Loan items:
discontinue the fee of $3.00 to request an ILL, continue the
fee of $1.00 per day for an overdue ILL, and add a fee of $3.00 for each ILL
requested but not picked up.
Discussion followed that limits on the number of ILLs would need to be
established at a future Library Board meeting.
Motion carried.
Hallie Yundt Silver indicated that the Library Tea on Saturday, April 16th,
would be noticed as a Social Event.
She invited attendance.
Moved by J’Nelle Lee and supported by Frank DiTillo to issue proclamations
honoring the following volunteers:
the Friends of the Hannibal Free Public Library, Nancy Caswell, Barb
Eddy, Lorie Fantz, Jack Gardner, Kiko Kaneda, Mary Lou Montgomery, Doris
Nichols, LaVerne See, Jana Suchland, and Sandy Walton. Moved further to issue a
proclamation honoring Claire Ewersmann, who celebrated her 5th
anniversary as the Library’s Assistant Director in 2016. Motion carried.
Discussion followed on the quote received for the Interior Painting 2016
Project. It was noted that the
quote exceeded the Library’s bid limit.
Moved by Lauren Youse and supported by Frank DiTillo to move the project’s start
date to August or September 2016, to seek sealed bids on the project, and to
authorize Hallie Yundt Silver to place the legal ad.
Motion carried.
Frank DiTillo reported
that Pastor Minnie Smith had complimented the Library at the Martin Luther King
Day celebration.
Moved by Frank DiTillo and
supported by Tom Prater to adjourn.
The meeting adjourned at 5:00 p.m.
Respectfully submitted,
Hallie Yundt Silver, Acting
Secretary
Accepted,
Kim Ahrens, President