MINUTES OF THE
MEETING OF June 14, 2016
The Hannibal Free Public Library Board of Trustees met
on Monday, May 9, 2016, immediately
following the Public Hearing on the Library Budget at 5:00 p.m., in the 3rd
Floor Meeting Rooms at Hannibal Free Public Library, 200 South Fifth Street,
Hannibal, MO 63401.
Present were: Kim Ahrens, Frank DiTillo, J’Nelle Lee, Sara North (left at
5:20), Tom Prater, and Casey Welch.
Absent were: Amber Baxter,
David Clayton, and Lauren Youse.
Also present was Librarian Hallie Yundt Silver.
Library Board President Kim Ahrens chaired the meeting and called it to order at
5:09 p.m. She announced that the Agenda
would be rearranged to take action on essential items while there a quorum was
present.
Moved by Frank DiTillo and
supported by Tom Prater to approve the Transfer Recommendation for June 2016
moving $135,000 from HNB to the Library’s Operating Account at the City and
authorizing the check to be signed.
Motion carried.
Moved by Sara North and
supported by J’Nelle Lee to adopt the Library Budget for FY2016-2017, balanced
in the amount of $844,084. Motion
carried.
Investments were discussed
next. Hallie Yundt Silver announced
that the totals on the April 2016spreadsheet were incorrect due to an error in
the cells selected, but that the individual lines were correct.
She distributed the Investment Report for May 2016 with the comment that
she was still working on getting information about AMG’s move from Sterne Agee
to Prospera.
Moved by Tom Prater and
supported by Casey Welch to delegate this month’s investment decisions to the
Finance Committee with the following guidelines:
invest $100,000 with AMG with December 2017 maturity; invest the rest
locally at Mercantile for 27 months yielding 1.30%, at Macon Atlanta State Bank
for 55 months yielding 2.0%, at F&M for 60 months yielding 1.5%, and at Central
State Bank for 60 months yielding 1.5%.
Motion carried.
Sara North left the
meeting.
A second and third call for nominations from the floor was made.
A second and third reading of the proposed slate of officers was read.
Moved by J’Nelle Lee and supported by Casey Welch to elect the following
officers for FY2016-2017: Kim
Ahrens as President, Tom Prater as Vice-President, Sara North as Secretary, and
Amber Baxter as Treasurer. Motion
carried.
Moved by Tom Prater and
supported by Frank DiTillo to approve the Minutes of the Meeting of May 9, 2016.
Motion carried.
Moved by Tom Prater and
supported by Casey Welch to approve the Claims for First Half of June 2016 in
the amount of $83,251.30. Motion
carried.
The City Financial Report was included in the packet.
There was no Correspondence.
The Investment Committee met with Brad Luken of AMG on June 8, 2016.
No actions were taken. Frank
DiTillo reported on the meeting during the discussion about Investments, above.
Committees needing to meet were identified.
The Finance Committee was scheduled to meet on July 5, 2016 at 2:00 p.m.
The By-Laws Committee and the Investment Committee also need to meet.
The written Director’s Report was included in the packet.
Moved by Frank DiTillo and
supported by Casey Welch to adjourn.
The meeting adjourned at 5:40 p.m.
Respectfully submitted,
Hallie Yundt Silver, Acting Secretary
Accepted,
Kim Ahrens, President