MINUTES OF THE
MEETING OF April 11, 2016
The Hannibal Free Public Library Board of Trustees met
on Monday, April 11, 2016, at 4:00
p.m., in the 3rd Floor Meeting Rooms at Hannibal Free Public Library,
200 South Fifth Street, Hannibal, MO
63401.
Present were:
Kim Ahrens, J’Nelle Lee,
Sara North, and Lauren Youse.
Amber Baxter, David Clayton, Frank DiTillo,
and Tom Prater were absent.
Also present were:
Casey Welch and Librarian Hallie Yundt Silver
Library Board President Kim Ahrens chaired the meeting and called it to order at
4:08 p.m. She administered the Oath of
Office to Casey Welch and installed him as a member of the Hannibal Free Public
Library Board of Trustees.
Moved by Lauren Youse and supported by Sara North to approve the Minutes of the
Meeting of March 14, 2016. Motion
carried.
Corrected Final Claims for
March and Final Claims for April 2016 were distributed and discussed.
Moved by J’Nelle Lee and supported by Casey Welch to approve March 2016
in the amount of $57,382.89, and for April 2016 in the amount of $55,787.35.
Motion carried.
The Investment Report for
March 2016 was distributed. Hallie
Yundt Silver noted the following correction:
matured CDs are no longer included in the total of invested CDs.
She indicated that per Library Board instruction, $54,451.67 in the HNB
Infinity account was to be renamed as “Capital Outlay,” and the change will be
shown on the April report. She also
noted that two checks with the same number of 461 had been written.
Moved by J’Nelle Lee and supported by Lauren Youse to approve the
Investment Report. Motion carried.
Moved by Sara North and
supported by Casey Welch to adopt Arbitrage Management Group’s Resolution,
changing from Sterne Agee to Prospera Financial Services, and to authorize
Hallie Yundt Silver to sign the Resolution.
Motion carried.
Hallie Yundt Silver
reported on the following two investments:
1) On March 22nd, $175,000 in cash flow funds was invested at
F&M at 0.60%, to mature September 22, 2016, and 2) the CD that matured at
HomeBank was redeemed on April 5th, and per Library Board
instructions, the check for $22,430.34 (principal plus $.34 interest) was
deposited in the HNB Infinity account.
Moved by Lauren Youse and
supported by J’Nelle Lee to authorize Hallie Yundt Silver and Kim Ahrens to sign
a check on HNB’s Infinity Account to move $45,000 in Capital Outlay to Prospera
Financial Services for Arbitrage Management Group to invest.
Motion carried.
The City Financial Report
was received the day of the meeting.
There was no time to review it.
The Transfer
Recommendation for April 2016 was distributed.
Moved by Sara North and supported by Casey Welch
to approve the Recommendation, showing no transfer
of funds between Cash Flow and the Operating Account.
There was no
Correspondence.
The Finance Committee met
on March 28, 2016, and Minutes were included in the April packet.
It was announced that the Nominating Committee needed to meet.
Kim Ahrens updated Committee assignments.
She handed out a planning survey seeking ideas from Library Board members
about where they would like to serve and which meeting times would work best.
The written Director’s
Report was included in the packet.
Hallie Yundt Silver went on to report that she planned to place an ad for
Interior Painting Project with bid opening on June 3rd, acceptance of
the bids at the Library Board meeting of June 13th, and project start
date on or after August 29th.
She said she planned to place ad for the Elevator Service Contract with
bid opening on June 6th, acceptance of the bids at the Library Board
meeting of June 13th, and contract start date on August 1st.
She reminded the Library Board that the Library would be closed
Wednesday, April 13th, for Library Planning Day, and that the Annual
Library Tea would take place on Saturday afternoon, April 16th.
Moved by J’Nelle Lee and
supported by Lauren Youse to approve the latest Surplus Equipment List, dated
March 8, 2015. Motion carried.
Moved by Casey Welch and
supported by J’Nelle Lee to amend the Policy Statement Concerning Fines… with
the following additions:
·
Replacement fee for materials borrowed from another library:
$50 minimum
·
Any fees for inter-library loans assessed by a lending institution:
Patron’s responsibility.
Library to notify the patron prior to borrowing the item.
·
Circulating Jigsaw Overdue Fine:
10 cents per day to a maximum of $5.00 per item
·
Circulating Jigsaw Replacement Fee:
$10 per puzzle
·
Board Book Replacement Fee: $10 per board book
Motion carried.
Moved by Lauren Youse and supported by Casey Welch to amend the Policy Statement
Concerning Borowing Materials…, as follows:
·
Limit of five ILL items checked out at one time. No limit at this time on the
number of simultaneous requests.
·
ILL Borrower:
Adult Permanent only
·
ILL Holds:
None may be placed
·
ILL Loan Period:
Set by lending library
·
Circulating Jigsaw Loan Period:
4 weeks with one renewal period of 4 weeks
·
Circulating Jigsaw Borrower:
No restriction on the type of card
·
Circulating Jigsaw Borrowing Limit:
1 puzzle
·
Circulating Jigsaw Holds:
None may be placed
Moved by J’Nelle Lee and
supported by Sara North to request that the City amend its leash law to include
service animals and service animals in training regardless of species.
Motion carried.
Moved by Lauren Youse and supported by J’Nelle Lee to add additional names to
the list of Proclamations being issued, including:
Harriet and Norman Grubb, Vivie Harris, Carol Harvey, the Riedel
Foundation, Sheila Dennehy, Caitlin Greathouse, Cindy Haun, and Toni Rose.
Motion carried.
Moved by Casey Welch and supported by J’Nelle Lee to return the date of the May
meeting to May 9, 2016. Motion
carried.
Moved by Sara North and supported by Casey Welch to set the date of the Public
Hearing on the Library Budget for 4:00 p.m. on Monday, June 13, 2016, with the
regular Library Board meeting to follow, and to authorize Hallie Yundt Silver to
place the legal ad. Motion carried.
Moved by Sara North and supported by J’Nelle Lee to set the date of the opening
of bids from the Silent Auction for August 30, 2016, with the viewing to start
at 10:00 a.m. on Thursday, August 25, 2016, and to authorize Hallie Yundt Silver
to place the ad. Motion carried.
Moved by J’Nelle Lee and
supported by Lauren Youse to adjourn.
The meeting adjourned at 5:05 p.m.
Respectfully submitted,
Hallie Yundt Silver, Acting
Secretary
Accepted,
Kim Ahrens, President