MINUTES OF THE
MEETING OF
May 11, 2015
The Hannibal Free Public Library Board of Trustees met on
Monday,
May 11, 2015, in the 3rd Floor Meeting Rooms at Hannibal Free
Public Library, 200 South Fifth Street, Hannibal, MO
63401.
Present were:
Kim Ahrens, David Clayton (4:29 p.m.), Frank DiTillo, Pam Ginsberg, Sara
North, and Tom Prater. Absent were:
Amber Baxter, Brandi Lionberger, and Pam Warfield.
Also present was Librarian Hallie Yundt Silver
President Pam
Ginsberg chaired the meeting.
She called the meeting to order at 4:02 p.m.
Hallie Yundt Silver read the minutes of the last
meeting since they were omitted from the packet.
Moved by Kim Ahrens and supported by Tom Prater to approve the Minutes of
the Meeting of April 13, 2015. It
was noted that Kim Ahrens needs to sign as submitting the Minutes and Pam
Ginsberg as accepting them because of Sterne Agee’s requirements.
Motion carried.
Final Claims for the month were distributed.
Moved by Sara North and supported by Kim Ahrens to approve the Claims for
May 2015 in the amount of $47,928.47.
Motion carried.
The Sterne Agee Report was included in the
packet. The Investment Report
Overview for April 2015 was distributed.
It was noted that there
was an addition error on the fourth page, and the Library Board was asked to
disregard this page. There was
consensus that this is enough information for the Library Board, and
distribution at the meeting is acceptable.
Hallie Yundt Silver indicated she planned to email the entire report
monthly to Frank DiTillo.
Moved by Kim Ahrens and supported by Frank
DiTillo to accept the Sterne Agee Report
and the Investment Report Overview for April 2015.
Motion carried.
Moved by Tom Prater and supported by Sara North
to accept the Finance Committee’s recommendation on the following investment:
DiTillo to have Brad Lukens at AMG invest $120,000.00 from the
Easley account, and $1,000 each from the Levering and Dulaney accounts, a total
of $122,000, in one CD for 30 to 36
months.
The City Financial report for April 2015 was
distributed.
The Transfer Recommendation for May 2015 was
distributed. Moved by Frank DiTillo
and supported by Tom Prater to approve the
Transfer Recommendation, showing no transfer of funds between Cash Flow and the
Operating Account. Motion carried.
There was no Correspondence.
The following Committee reports were made:
A.
Finance Committee-The Committee met that day.
Its recommendations were considered by the Library Board above.
B.
Library Personnel & Services Committee-Scheduled to meet prior to
the Library Board meeting in June.
C.
Building & Grounds Committee-none
D.
Nominating Committee-Scheduled to meet prior to the Library Board
meeting in June.
E. By-Laws Committee-none
F. Investment Committee-Minutes were included in
the packet.
The Director’s written report was included in the packet.
She repeated for the record information about the Riedel Foundation Grant
included in her written report. The
Foundation offered up to $3,500 toward t-shirts to go to children and
teens who complete the program by reading 20 or more hours or completing
read-to-me literacy activities. The
Library Board accepted the grant for via email with Brandi Lionberger, Kim
Ahrens, Amber Baxter, Tom Prater, Frank DiTillo, and Sara North voting in favor.
There was no Old Business to consider.
Moved by Tom Prater and supported by David
Clayton to authorize either Hallie Yundt Silver or Amber Baxter to sign any
authorizations releasing security pledging at HNB.
Motion carried.
No recommendations were made or actions
taken on the Budget.
Discussion followed on possible Library
Board appointments to recommend to the Mayor.
J’Nelle Lee and Laura (Ginsberg) Judlowe were suggested for the
Nominating Committee to consider.
It was noted that the Election of
Officers would occur at the June meeting.
Pam Ginsberg called for Nominations from the Floor.
Kim Ahrens volunteered to serve in whatever position was needed.
Tom Prater volunteered to serve as Vice-President.
Hallie Yundt Silver agreed to poll other Library Board members.
The Slate of Officers was given a First Reading.
Moved by Frank DiTillo and supported by Kim Ahrens to adjourn.
The meeting adjourned at 4:49 p.m.
Respectfully submitted,
Kim Ahrens, Vice-President
Accepted,
Pamela Ginsberg, President