MINUTES OF
THE MEETING OF June 8, 2015
The Hannibal
Free Public Library Board of Trustees met
immediately following the Public Hearing on the Library’s Budget at 4:00 p.m. on
Monday, June 8, 2015, in the 3rd Floor Meeting Rooms at
Hannibal Free Public Library, 200 South Fifth Street, Hannibal, MO
63401.
Present were: Kim
Ahrens, Frank DiTillo, Brandi Lionberger, Sara North, and Tom Prater.
Absent were: Amber Baxter,
David Clayton, Pam Ginsberg, and Pam Warfield.
Also present was Librarian Hallie Yundt Silver.
Vice-President
Kim Ahrens chaired the meeting. She
called the meeting to order at 4:15 p.m.
Moved by Frank
DiTillo and supported by Tom Prater to enter Executive Session and
close part of the meeting pursuant to RSMO
601.021(3) “Hiring, firing, disciplining or promoting of particular employees by
a public governmental body…” Motion
carried. (Roll call (all ayes):
Tom Prater, Frank DiTillo, Sara North, Brandi Lionberger, and Kim Ahrens)
It was agreed that Board
Secretary Brandi Lionberger was responsible for taking minutes.
Hallie Yundt Silver was excused.
The session was closed at 4:18 p.m.
The session re-opened at
4:55 p.m.
The motion concerning
salaries for FY2015-2016 was reported as approval for twenty-seven payrolls, the
lift for the Associate 1, and 1% raise for all remaining positions.
It was clarified that the Library Shelvers were not included in the raise
since they received a raise in January 2015 when the State Minimum Wage
increased. No new hire was approved.
Moved by Frank DiTillo and
supported by Sara North to accept the Minutes with corrections.
Discussion followed to identify the corrections, which included
correction of the date in the footer to May 11, 2015 instead of April 13, 2015,
and deletion of “DiTillo” in the paragraph about the Finance Committee’s
recommendation on investing the Easley, Levering and Dulaney accounts.
Motion carried.
The final 1st
Claims for June 2015 were distributed and discussed.
Moved by Tom Prater and supported by Brandi Lionberger to approve the
final 1st Claims for June 2015 in amount of $56,124.39.
Motion carried.
The Investment Report for
May 2015 was distributed and discussed.
Moved by Sara North and supported by Brandi Lionberger to approve the
Investment Report for May 2015.
Motion carried.
Hallie Yundt Silver reported
that the City Financial Report for May 2015 was not available in time for the
Library Board meeting.
The Transfer
Recommendation for June 2015 was distributed.
Moved by Frank DiTillo
and supported by Tom Prater to approve the Transfer
Recommendation, showing no transfer of funds between Cash Flow and the Operating
Account. Motion carried.
Hallie Yundt Silver reported
that a Thank You note was received from the Wathens for memorial books placed in
the collection by the Library.
Committee meeting plans were
discussed.
The Library Director’s
written report was included in the packet.
Hallie Yundt Silver added information about surplus equipment that was
discovered while drafting the Technology Plan Update.
She reported the discovery of several pieces of dead equipment that had
not made it onto the last Surplus Equipment List before they were discarded.
She apologized and said that the next Surplus Equipment List should
include two UPS and a number of UPS batteries.
Moved by Sara North and
supported by Brandi Lionberger to allow Golden Ruler to dispose of the two
networkable color laser printers that failed and cannot be repaired.
Motion carried.
Moved by Sara North and supported by Frank DiTillo to amend the FY2014-2015
budget as proposed. Motion carried.
Moved by Frank DiTillo and supported by Tom Prater to authorize Hallie Yundt
Silver to complete the expenditure of the FY2014-2015 budget, overspending some
accounts while underspending others, but not to exceed the total expenditures
budgeted at $792,863. Motion
carried.
Moved by Tom Prater and supported by Brandi Lionberger to schedule a Finance
Committee on Monday, June 22, 2015, at 4:00 p.m., to approve the 2nd
Claims for June 2015. If the
Committee cannot obtain a quorum at that time, then to authorize Hallie Yundt
Silver to proceed and seek approval at the Library Board meeting in July 2015.
Motion carried.
Moved by Tom Prater and supported by Frank DiTillo to amend the Personnel
section per the motion made in Executive Session and to adopt the FY2015-2016
budget. Motion carried.
Moved by Brandi Lionberger
and supported by Sara North to accept the Nominating Committee’s recommendation
of Colin Welch as Pam Ginsberg’s replacement, and to so recommend to the Mayor.
Motion carried. Hallie Yundt
Silver was instructed to contact Colin Welch.
Election of Officers was considered next.
The Nominating Committee’s proposed Slate of Officers was given a second
reading: Kim Ahrens as President,
Tom Prater as Vice President, Brandi Lionberger as Secretary, and
Moved by Brandi Lionberger and supported by Tom Prater to accept the Technology
Plan Update. Discussion followed
that it would be distributed to the City Council, City Officials, and the
Missouri State Library. Motion
carried.
Respectfully submitted,
Hallie Yundt Silver, Acting
Secretary
Accepted,
Kim Ahrens, President