Hannibal Free Public Library
Board of Trustees Meeting
March 10, 2014
The Hannibal Free Public Library
Board of Trustees met at 4:00 p.m. on Monday, March 10, 2014, in the 3rd
Floor Meeting Rooms at Hannibal Free Public Library, 200 South Fifth Street,
Hannibal, MO 63401.
Present were: Kim Ahrens, Amber Baxter, Frank DiTillo, Pam Ginsberg , John M. Hark, Brandi Lionberger, Jeanie Powers, and Tom Prater. Absent was: Pam Warfield. Also present was Librarian Hallie Yundt Silver.
President Pam Ginsberg chaired the meeting. She called the meeting to order at 4:00 p.m.
Hallie Yundt Silver reported that
the amended agenda had been posted on Friday, March 7, 2014.
She indicated that Mr. Geren requested the time to speak to the Library
Board on Friday afternoon but that his request arrived too late to amend the
agenda, so she suggested he could speak curing the Public Comment section.
Moved by Brandi Lionberger and
supported by Kim Ahrens to add Public Comment to the agenda.
Motion carried.
Moved by Kim Ahrens and supported by Amber Baxter to amend and approve the Minutes of the meeting of January 13, 2014, and to approve the Minutes of the no quorum meeting of February 10, 2014. The amendment was on page 2, where no action was taken after discussion about Ralls County Library. Motion carried.
Moved by Jeanie Powers and supported by Kim Ahrens to approve the Claims for February 2014 in the amount of $69,980.19. Motion carried.
Final Claims for March were distributed.
Additional claims were added, including:
Assessment at $17,909.85, FICA at $1,958.33,
LAGERS at $3,092.94, and Salaries at $27,124.88.
Moved by Jeanie Powers and supported by Kim Ahrens to approve the
Claims for March 2014 in the amount of $68,081.57. Motion carried.
The Trust Fund Report and Cash Flow Needs through December 31, 2014, dated 2-10-2014, were distributed and discussed. Moved by Kim Ahrens and supported by John M. Hark to invest $200,000 cash in Unrestricted into CDs, lattered to 24 months at the best rates, and when the Cash Flow CD matures on March 14, 2014, to transfer its funds to the Library’s Operating Account at the City. Motion carried
The Transfer Recommendation was distributed. Moved by Jeanie Powers and supported by Amber Baxter to approve the Transfer Recommendation for March 2014, showing no transfer of funds between Cash Flow and the Operating Account. Motion carried.
.
There was no Correspondence or Public Comment.
Amber Baxter reported that the Finance Committee had met. She recommended delaying the report to New Business. The two members present of the Nominating Committee agreed to meet at 3:30 p.m. on April 14, 2014.
The written Director’s Report was in the packet. Hallie Yundt Silver also reminded the Library Board of the Egg Hunt planned for April 5, 2014.
Moved by Frank DiTillo and supported by Tom Prater to approve weather-related closings and authorize payment of staff: from 4:00 to 6:00 p.m. on Saturday, February 1st, and all day on Tuesday and Wednesday, February 4th and 5th. Motion carried.
Hallie Yundt Silver reported receipt of two responses to the
Library’s E-rate bid for Plain Old Telephone Service (POTS).
She said that neither addressed what was specifically requested and only
one arrived on time. Moved by Kim Ahrens and supported by Jeanie Powers to accept
AT&T’s bid at $145 per month for five lines on a 36-month contract and long
distance at $15 per month on a 12-month contract with the contract running
concurrently with the e-Rate year.
Motion carried.
A proposed draft of
the Budget was distributed and reviewed.
There was consensus to submit the proposed Budget to the City as
requested.
Moved by John M.
Hark and supported by Frank DiTillo to set the date of the Library’s Budget
Hearing on Monday, May 12, 2014, at 4 p.m., and to authorize Hallie Yundt Silver
to place the legal advertisement.
Motion carried.
Moved by Jeanie Powers and supported by Amber Baxter to enter close part of the close part of this meeting pursuant to RSMO 610.021(12) “Sealed bids and related documents, until the bids are opened; and sealed proposals and related documents or any documents related to a negotiated contract until a contract is executed, or all proposals are rejected.” Motion carried. Roll call (all ayes): Brandi Lionberger, Amber Baxter, John M. Hark, Kim Ahrens, Tom Prater, Frank DiTillo, Jeanie Powers, and Pam Ginsberg.
The Library Board entered Executive Session at 4:50 p.m. The meeting re-opened at 5:15 p.m.
Moved by John M. Hark and supported by Brandi Lionberger to adjourn. Meeting adjourned at 5:15 p.m.
Respectfully submitted,
Hallie Yundt Silver, Director (Acting as Board Secretary)
Hannibal Free Public Library
Accepted,
Pam Ginsberg, President
Hannibal Free Public Library Board of Trustees