Hannibal Free Public Library

Board of Trustees Meeting

January 13, 2014

 

Hannibal Free Public Library Board of Trustees met at 4:00 p.m. on Monday, January 13, 2014, in the 3rd Floor Meeting Rooms at Hannibal Free Public Library, 200 South Fifth Street, Hannibal, MO  63401.  Present were:  Kim Ahrens, Brandi Lionberger, Jeanie Powers, Tom Prater, and Pam Warfield.  Absent were: Amber Baxter, Frank DiTillo, Pam Ginsberg, and John M. Hark.  Also present was Librarian Hallie Yundt Silver.

 

Vice President Jeanie Powers chaired the meeting.  She called the meeting to order at 4:10 p.m.

 

Moved by Kim Ahrens and supported by Pam Warfield to approve the Minutes of the meeting of December 9, 2013.  Motion carried.

 

Moved by Kim Ahrens and supported by Brandi Lionberger to approve the Claims for January 2014 in the amount of $58,238.15.  Motion carried.

 

The Trust Fund Report for December 2013 was included in the packet.  The City Financial Report for December 2013 was distributed.  Hallie Yundt Silver noted that the City Financial Report was accurate, but because Claims for December 2013 were mislaid, checks were cut in January 2014.  She indicated that this meant that the January report will show more expenditure than usual.

 

Moved by Brandi Lionberger and supported by Kim Ahrens to approve the Transfer Recommendation for January 2014, showing no transfer of funds between accounts.  Motion carried.

 

There was no Correspondence or Committee Reports.

 

The written Director’s Report was in the packet.  Hallie Yundt Silver added that she had relaxed the dress code during wintry conditions.  She stated that staff appreciated it that the Library was closed for the severe weather we experienced in December and January.

 

Moved by Kim Ahrens and supported by Pam Warfield to approve the following weather-related closings and authorization to pay staff members who were sent home early:  1:30 to 8:00 p.m. on Monday, December 13th, 9:30 a.m. to 6:00 p.m. on Saturday, December 21st, and 6:00 to 8:00 p.m. on January 6th and 7th.  Motion carried.

 

Moved by Brandi Lionberger and supported by Kim Ahrens to amend the Policy Statement on Borrowing Materials & Placing Holds.   Motion carried.

 

Moved by Tom Prater and supported by Brandi Lionberger to amend the Policy Statement on Patron Registration & Eligibility for Library Services.  Motion carried.

Moved by Kim Ahrens and supported by Pam Warfield to amend the Policy Statement Concerning Fees Charged by the Library & How They Are Collected.  Motion carried.

 

Moved by Kim Ahrens and supported by Tom Prater to issue Volunteer Proclamations thanking the following people for their contributions over the past year:  Barbara Eddy, Harriet Grubb, Norman Grubb, Doris Nichols, Mary Rhodes, LaVerne See, Jana Suchland, Marsha Walton, Nathan Walton, Friends of the Hannibal Free Public Library, Foster Grandparents (LaVera Foster, Doris Mims, Betty Osborne, Evelyn Perkins) LDS Missionaries (Elders Ryan T. Ashworth, Lewis B. Bowen, Mark A. Epperson, Joshua T.  Fiso, Grayson B. Gubler, Nicholas H. Hoskins, and Jess L. Wright; Sisters Kelsey R. Despain and Chelsie A. Robertson).  Motion carried.

 

Discussion followed on the Audit.  Hallie Yundt Silver noted significant differences when comparing in FY2012-2013 Audit with the City Financial Report for June 2013.  Moved by Pam Warfield and supported by Brandi Lionberger to table acceptance of the Audit until questions about it are answered.  Motion carried. 

 

Moved by Kim Ahrens and supported by Pam Warfield to close part of the meeting pursuant to RSMO 610.021(12) “Sealed bids and related documents, until the bids are opened; and sealed proposals and related documents or any documents related to a negotiated contract until a contract is executed, or all proposals are rejected.”  Motion carried.  (Roll call:  all ayes--Brandi Lionberger, Pam Warfield, Kim Ahrens, Tom Prater, Jeanie Powers).  The meeting was closed at 4:55 p.m.

 

Discussion followed concerning Ralls County Library.  Mo action was taken.

 

Moved by Pam Warfield and supported by Brandi Lionberger to enter open session.  Motion carried.  (Roll call:  all ayes--Brandi Lionberger, Pam Warfield, Kim Ahrens, Tom Prater, Jeanie Powers).  The meeting was re-opened at 5:05 p.m.

 

Moved by Pam Warfield and supported by Brandi Lionberger to adjourn.  Meeting adjourned at 5:05 p.m.

 

Respectfully submitted,

 

 

 

Hallie Yundt Silver, Director (Acting as Board Secretary)

Hannibal Free Public Library

 

Accepted,

 

 

 

Pam  Ginsberg, President

Hannibal Free Public Library Board of Trustees