Hannibal Free Public Library
Board of Trustees Meeting
April 14, 2014
Present were Kim
Ahrens, Amber Baxter, Brandi Lionberger, Jeanie Powers, Tom Prater, and members
of the Ralls County Library delegation:
Ralls County Library Board President Averil Beshears, Robert Poague, Lisa
Peterson, Mike Moore, and Ralls County Library Director Kay Amos.
Absent were Frank DiTillo, john M. Hark, Pam Ginsberg, and Pam Warfield.
Also present were Hannibal Library Director Hallie Yundt Silver and
Assistant Director Claire Ewersmann.
Vice President
Jeanie Powers called the meeting to order at 4:10 p.m.
Moved by Kim Ahrens and supported by Amber Baxter to enter close part of the close part of this meeting pursuant to RSMO 610.021(12) “Sealed bids and related documents, until the bids are opened; and sealed proposals and related documents or any documents related to a negotiated contract until a contract is executed, or all proposals are rejected.” To be included in the closed session are members of the Hannibal Free Public Library Board, members of the Ralls County Library delegation, Claire Ewersmann, and Hallie Yundt Silver. Motion carried. Roll call (all ayes): Amber Baxter, Kim Ahrens, Brandi Lionberger, Tom Prater, and Jeanie Powers. The Library Board entered Executive Session at 4:10 p.m.
Moved by Kim Ahrens and supported by Brandi Lionberger to enter open session again. Motion carried. Roll call (all ayes): Amber Baxter, Kim Ahrens, Brandi Lionberger, Tom Prater, and Jeanie Powers. The meeting re-opened at 4:50 p.m.
There was consensus to prioritize, rearrange, and complete as much of the agenda as possible while a quorum could remain present.
Moved by Tom Prater and supported by Kim Ahrens to accommodate Summer Kickoff in the Park by amending the 2014 Calendar of Operations, as follows: Close at noon on May 29th instead of being closed at noon on Friday, May 23rd, with the following Tuesday as a rain date. Motion carried.
Moved by Kim Ahrens and supported by Amber Baxter to adopt the Technology Plan Update for 2014-2016, after correcting some typographical errors, and to authorize its release to the City Council and Missouri State Library. Motion carried.
It was discovered that Minutes of the meeting of March 10, 2014, were not included in the packet. There was consensus to consider them for approval at the next meeting.
Moved by Amber Baxter and supported by Tom Prater to approve the Claims for April 2014 in the amount of $57,505.49.
The written Director’s Report was included in the packet. Hallie Yundt Silver added the following to her report:
·
Caley Sims resigned.
James Kurth was hired as a temporary Library Shelver through May 24,
2014. A more permanent decision
will be made mid-summer.
·
One of the heat pumps failed.
The Library Board approved advertisement for bids via email with
favorable replies from Kim Ahrens, Amber Baxter, Frank DiTillo, John M. Hark,
Jeanie Powers, and Tom Prater. She
thanked the Board and reported that the specification was nearly ready to
publish on the Library website. She
reported she was including the semi-annual service agreement in the bid.
She stated that the legal ad would be placed later in the week, and area
contractors would be contacted. The
bid award would be on the agenda for the May meeting.
The Trust Fund Report was
included in the packet.
The City Financial Report for
March 2014 was also included in the packet as was a spreadsheet which compared
the expenditures and revenues to the budget approved by consensus on March 10,
2014.
The Transfer Recommendation for April 2014 was distributed. Moved by Brandi Lionberger and supported by Amber Baxter to approve the Transfer Recommendation, showing no transfer of funds between Cash Flow and the Operating Account. Motion carried.
Hallie Yundt Silver reported she sent e-mail correspondence to Rep. Sam Graves, Sen. Roy Blunt, and Sen. Claire McCaskill on April 9 about the Federal budget and its potential impact on Hannibal Free Public Library. Specifically, she mentioned LSTA grants, e-Rate funding, and interest rates. She distributed a copy of her notes on the emails.
Hallie Yundt Silver requested that the Finance Committee and Nominating Committee meet before the May meeting. She said she would contact committee members via email to arrange meeting times.
There was consensus to table consideration of the Audit for another month.
The Detailed Budget Spreadsheet covering Contracts was distributed and discussed.
Moved by Amber Baxter and supported by Brandi Lionberger to adjourn. Meeting adjourned at 5:04 p.m.
Respectfully submitted,
Hallie Yundt Silver, Director (Acting as Board Secretary)
Hannibal Free Public Library
Accepted,
Pam Ginsberg, President
Hannibal Free Public Library Board of Trustees