Hannibal Free Public Library
Board of Trustees Meeting
September 9, 2013
Hannibal Free Public Library
Board of Trustees met at 4:00 p.m. on Monday, September 9, 2013, in the 3rd
Floor Meeting Rooms at Hannibal Free Public Library, 200 South Fifth Street,
Hannibal, MO 63401.
Present were: Amber
Baxter, Frank DiTillo, Brandi Lionberger, Jeanie Powers, and Tom Prater.
Absent were: Pam Ginsberg, John M.
Hark, and Pam Warfield.
Also present was Librarian Hallie Yundt Silver.
Vice President Jeanie Powers
called the hearing to order at 4:03 p.m.
A welcome was extended to Tom Prater. He was installed as a Library Board Trustee.
Moved by Frank DiTillo and
supported by Brandi Lionberger to approve the Minutes of the meeting of
July 8, 2013 & to add a clarification to the Minutes of the meeting of June 10,
2013, that the approval of the step increase was granted to most employees.
Motion carried
Claims for August and September 2013 were distributed
and discussed. Moved by
Amber Baxter and supported by Frank DiTillo to approve the
Claims for August and September 2013.
Motion carried.
The Trust Fund Report was distributed and discussed
Moved by Frank DiTillo and supported by Amber Baxter to reinvest the CD
from the Melba Easley Estate restricted fund at the best short-term rate.
It was clarified that the CD should be reinvested for twelve to eighteen
months. Motion carried.
There was consensus about the CDs that had matured in
Unrestricted and Capital Outlay.
Reinvestment will be delayed until December or January.
The City
Financial Reports for June and July 2013 were included in the packet.
The August report was distributed at the meeting.
The Transfer Recommendation was distributed with no
transfer recommended in September.
Moved by Frank DiTillo and supported by Brandi Lionberger to approve the
Transfer Recommendation. Motion
Carried.
There
was no Correspondence or Committee Reports.
The
Director’s written report was included in the packet.
Hallie Yundt Silver added that the Library was accepting applications for
the position of Library Shelver.
She also commented on the success of Summer 2013.
Hallie
Yundt Silver provided an update on the Mortar, Stucco & Roof Project.
Hallie
Yundt Silver thanked Frank DiTillo and Brandi Lionberger for their attendance at
the Ralls County Library Board meeting in August.
She indicated that she had not heard anything plans for 2014.
Moved by Brandi Lionberger and supported by Amber Baxter to amend pages 59 and 60 of the Library Personnel Manual to update “Use of Library Charge Accounts and Purchase Cards” and add a new section, entitled “Cell Phone Use While Driving.” Motion carried.
Hallie Yundt Silver reported that she forwarded to the Mayor the Library Board’s recommendation to appoint Kim Ahrens, which was received via email She reported that ositive votes to recommend Kim Ahrens were received from Frank DiTillo, Pam Ginsberg, John M. Hark, Brandi Lionberger, Jeanie Powers, and Tom Prater. No negative votes were received. She said that Kim was looking forward to participating at the October meeting.
Final copies of the Librarian’s Annual Narrative Report were distributed. Drafts were mailed in the August packet.
Moved by Frank DiTillo and supported by Amber Baxter to continue the Library’s Ad Valorem Property Tax Rate for FY2013-2014 at $0.2795 per $100 in assessed value, or no increase over last year’s rate. Motion carried.
Moved by Tom Prater and supported by Brandi Lionberger to set November 18, 2013, as the date of the November Library Board Meeting. Motion carried.
Moved by Brandi Lionberger and supported by Frank DiTillo to update the Safety Deposit Box Resolution to include authorization of Sheila Dennehy, ClaireEwersmann, Amber Baxter, Pam Ginsberg, and Hallie Yundt Silver to access the box when accompanied by another on the list. Motion carried.
The spreadsheet covering Designated Funds & Gift Funds was discussed.
Moved by Amber Baxter and supported by Tom Prater to table the Executive Session to the October meeting. Motion carried.
Moved by Frank DiTillo and supported by Amber Baxter to adjourn. Meeting adjourned at 4:50 p.m.
Respectfully submitted,
Hallie Yundt Silver, Director (Acting as Board Secretary)
Hannibal Free Public Library
Accepted,
Pamela Ginsberg, President
Hannibal Free Public Library Board of Trustees