Hannibal Free Public Library

Board of Trustees Meeting

The Hannibal Free Public Library Board of Trustees met at 4:00 p.m. on Monday, November 18, 2013, in the 3rd Floor Meeting Rooms at Hannibal Free Public Library, 200 South Fifth Street, Hannibal, MO  63401.  Present were:  Kim Ahrens, Amber Baxter, Frank DiTillo, Brandi Lionberger, Jeanie Powers, and Tom Prater.  Absent were: Pam Ginsberg, John M. Hark, and Pam Warfield.  Also present was Librarian Hallie Yundt Silver.

Vice-President Jeanie Powers called the meeting to order at 4:05 p.m.

Moved by Kim Ahrens and supported by Amber Baxter to approve the Minutes, correcting “Transformation” to “Transfer” in the paragraph about the Transfer Recommendation on page one and “discussing” to “discussion” in the paragraph about the Materials Budget on page two.  Motion carried. 

Final Claims for the month were distributed.  Moved by Frank DiTillo and supported by Kim Ahrens to approve the Claims for November 2013 in the amount of $52,926.02 and to approve the two checks cut the second check run in October:  Visa for $7.00 from Programming Gifts and Reliable Pest Solution from Building Contracts for $225.00.  Motion carried.

The Trust Fund Report and the City Financial Report for October 2013 were included in the packet.

The Transfer Recommendation for the month was distributed.  Moved by Kim Ahrens and supported by Brandi Lionberger to approve the Transfer Recommendation for November 2013, showing no transfer of funds between accounts.  Motion carried.

There was no Correspondence or Committee Reports & Assignments.

The written Director’s Report was included in the packet.  Hallie Yundt Silver added the following to her report:

·        The Summer 2014 LSTA grant was submitted in the amount of $21,942 with $8,556 requested in grant funds. 

·        She plans to be on vacation beginning Wednesday, November 20th, and returning on Saturday, November 30th. 

·        She will attend the MPLD Conference in Osage Beach on Wednesday afternoon, and all day on Thursday, and Friday, December 4th, 5th and 6th. 

·        The Holiday Party is scheduled for December 19th from noon to 2 p.m.  It will be noticed as a Social Event, and all Library Board members are invited to attend.  Invitations will be mailed after Thanksgiving.

Hallie Yundt Silver provided a final report on the Mortar, Stucco & Roof Project.  She said it was finalized on Friday, November 15, 2013.  She indicated there may be a leak from one of the HVAC units that may involve more expense to fix.  She stated she wanted to be certain the roof was water-tight before replacing the insulation on the 3^rd floor. 

Moved by Tom Prater and supported by Frank DiTillo to accept the State’s increase in minimum wage, to amend Step 1 of the Pay Scale for the Library Shelver from $7.35 to $7.50, increasing Step 2 from $7.50 to $7.65, and Step 3 from $7.65 to $7.80, and to provide the pay increase to the two Shelvers, effective January 1, 2014.  Motion carried.

Moved by Amber Baxter and supported by Kim Ahrens to adopt the 2014 Calendar of Operations.  Motion carried.

Moved by Kim Ahrens and supported by Brandi Lionberger to adjourn.  Meeting adjourned at 4:30 p.m.

Respectfully submitted,

Hallie Yundt Silver, Director (Acting as Board Secretary)

Hannibal Free Public Library

Accepted,

Pamela Ginsberg, President

Hannibal Free Public Library Board of Trustees