Hannibal Free Public Library

Board of Trustees Meeting

March 11, 2013

The Board of Trustees of the Hannibal Free Public Library met at 4:00 p.m., on Monday, March 11, 2013, in the meeting rooms on the third floor of the Library.  Present were:  Present were:  Frank DiTillo, Pam Ginsberg, Gordon Ipson, Brandi Lionberger, and Mike Scholes.  Also present was Librarian Hallie Yundt Silver.  

The meeting having been properly noticed and there being a quorum present, Library Board President Pam Ginsberg called the meeting to order at 4:00 p.m.

Brandi Lionberger and Frank DiTillo were welcomed as new Trustees.  Pam Ginsberg administered their oaths of office. 

Moved by Gordon Ipson and supported by Mike Scholes to approve the Minutes of meeting of February 11, 2013.  Motion carried.

Claims for March 2013, in the amount of $77,586.29, were distributed.  Moved by Mike Scholes and supported by Frank DiTillo to approve the Claims.

Hallie Yundt Silver provided information about the Trust Fund.  She reported that she and Amber Baxter had signed the pledge release for Palmyra State Bank.  She also reported that she had not read the Trust Fund’s spreadsheet correctly in February and requested that the Library Board review its decision about investing Unrestricted funds.  After discussion, there was consensus to reinvest Unrestricted CD’s when they mature in March but to leave cash in Unrestricted.

Moved by Gordon Ipson and supported by Frank DiTillo to move $26,000 from Unrestricted to Cash Flow within the Trust.  Motion carried.

The City Financial Report was distributed. 

There was consensus not to transfer any funds from the Library’s operating account at the City into the Trust.

There was no Correspondence or Public Comment.

Pam Ginsberg made Committee assignments for the new Trustees.  Brandi Lionberger was assigned to the Nominating Committee and By-Laws Committee.  Frank DiTillo was assigned to Finance Committee and Building & Grounds Committee.

The Director’s Report was included in the packet. 

Moved by Mike Scholes and supported by Gordon Ipson to extend the date to accept bids on the Mortar, Stucco & Roof project to 5 p.m. on Thursday, March 29, 2013, to set the date of the bid opening at 5 p.m. on Thursday, March 29, 2013, and to authorize Hallie Yundt Silver and a Library staff member to conduct the bid opening.  Motion carried.

Moved by Frank DiTillo and supported by Brandi Lionberger to issue a Proclamation honoring Dr. Cindy Lovell.   Motion carried.

Moved by Gordon Ipson and supported by Brandi Lionberger to continue the same telephone service with the Library’s current service provider, AT&T, for the upcoming e-Rate year beginning July 1, 2013.  Motion carried.

Moved by Gordon Ipson and supported by Frank DiTillo to pay scheduled staff and to approve snow closings on the following days:  from 11 a.m. on February 21, 2013, and all day on Friday and Saturday, February 22, 23, and 26, 2013.  Motion carried.

Moved by Frank DiTillo and supported by Brandi Lionberger to adopt the Sunshine Law policy.  Motion carried.

Moved by Gordon Ipson and supported by Frank DiTillo to close the meeting and enter Executive Session, admitting Hallie Yundt Silver, pursuant to RSMO 601.021(3) “Hiring, firing, disciplining or promoting of particular employees by a public governmental body…”   Motion carried (Roll call (all ayes):  Gordon Ipson, Mike Scholes, Frank DiTillo, Brandi Lionberger, Pam Ginsberg).

Executive session commenced at 4:35 p.m.

Moved by Gordon Ipson and supported by Brandi Lionberger to re-enter open session.  Motion carried (Roll call (all ayes):  Gordon Ipson, Mike Scholes, Frank DiTillo, Brandi Lionberger, Pam Ginsberg).

The meeting was re-opened at 4:45 p.m.

A preliminary proposed Budget was distributed and discussed.  After some changes were made, there was consensus to submit the preliminary Budget to the City for its publication and discussion.  It was understood that the Library Board planned to adopted its budget in June 2013. 

Moved by Mike Scholes and supported by Brandi Lionberger to adjourn.  Meeting adjourned at 5:15 p.m.

Respectfully submitted,

Hallie Yundt Silver, Director (Acting as Board Secretary)

Hannibal Free Public Library

Accepted,

Pamela Ginsberg, President

Hannibal Free Public Library Board of Trustees