Hannibal Free Public Library

Board of Trustees Meeting

October 8, 2012

The Board of Trustees of the Hannibal Free Public Library met at 4:00 p.m., on Monday, October 8, 2012, in the meeting rooms on the third floor of the Library.  Present were:  Amber Baxter, Annie Dixon, Jeanie Powers, Mike Scholes, and Pam Warfield.  Also present were Micah Hughes and  Librarian Hallie Yundt Silver.

Vice-President Jeanie Powers chaired the meeting.  She called it to order at 4:00 p.m.

Moved by Annie Dixon and supported by Mike Scholes to approve the Minutes of the Public Hearing and the Meeting of September 10, 2012.  Motion carried.

Moved by Pam Warfield and supported by Annie Dixon to approve the Claims for October in the amount of $57,187.86.  Discussion followed and included information that the invoice for the Elevator Certificate, in the amount of $25, which arrived after bills went to City Hall, pay with Visa, and that Claims included refreshments for Library Mini-Golf and envelopes, in the amount of $123.94, which will be reimbursed by the Friends after the October meeting.  Motion carried.

The Trust Fund Report was distributed at meeting.  It was noted that the Pettibone CD had matured and needed to be reinvested.  The City Financial Report was not available at the time of the meeting.

Moved by Amber Baxter and supported by Annie Dixon to approve the Transfer Recommendation in the amount of $36,398.15 to be transferred from the Cash Flow Account of the Trust into the Library’s Operating Account at the City.  Motion carried.

There was no Correspondence, Public Comment, or Committee Reports.

The written Director’s Report was included in packet.  Hallie Yundt Silver added the following:

¬      MOREnet’s public wireless was installed.  AT&T increased the Library’s bandwidth on October 3.  The next step is minor revisions to the Computer Use Policy and Brochure.

¬      Charter agreed to nullify the contract.  The Library waits on final invoicing to see that our account has been credited and zeroed out.  We also wait on removal of Charter’s equipment.  The sales representative notified Hallie that Charter has assigned eRate customers to one account executive, which should help public libraries in the future. 

¬      The electrician is in process of ordering the motor for the handicapped door opener.

Moved by Mike Scholes and supported by Pam Warfield to set November 19, 2012, as the date of the next regular meeting.  Motion carried. 

Moved by Amber Baxter and supported by Pam Warfield to allow application of the following LSTA grants:  Summer 2013, Digitization, iPads for Library Board official use.

Moved by Mike Scholes and supported by Annie Dixon to adjourn.  Meeting adjourned at 4:22 p.m.

Respectfully submitted,                                                        Accepted,

Hallie Yundt Silver, Director                                                Pamela Ginsberg, President

    (Acting as Board Secretary)                                             Hannibal Free Public Library Board of Trustees

Hannibal Free Public Library