Hannibal Free Public Library

Board of Trustees Meeting

June 27, 2012

The Board of Trustees of the Hannibal Free Public Library met at 4:00 p.m., on Wednesday, June 27, 2012, in the Woman’s Club Room of the Library.  Annie Dixon, Pam Ginsberg, John H. Hark, Gordon Ipson, Jeanie Powers, and Pam Warfield.  Also present were future Library Trustee Cindy Lovell and Librarian Hallie Yundt Silver.  

Library Board President Pam Ginsberg called the meeting to order at 4:00 p.m.

The Public Hearing on the Library’s FY2012-13 Budget was held.  Copies of the proposed revised budget, dated June 27, 2012, were distributed.  Hallie Yundt Silver provided an overview.  No members of the public were present. 

Moved by Gordon Ipson and supported by Pam Warfield to close the Public Hearing.  Motion carried.

Annie Dixon was welcomed and installed as a new Library Trustee.  Cindy Lovell was welcomed as a future Trustee.

Moved by Jeanie Powers and supported by Gordon Ipson to approve the Minutes of April 9, 2012 and no quorum Minutes of May 14, 2012, and June 11, 2012.  Motion carried.

Moved by Gordon Ipson and supported by John H. Hark to approve the Claims for May 2012 in the amount of $57,013.87, and the Claims for June 2012 in the amount of $83,788.06.  Motion carried.

The Trust Fund report was included in the packet.

Moved by Annie Dixon and supported by Pam Warfield to approve transfer in the Trust of the F&M CD, scheduled to mature on January 13, 2014, but already cashed per Library Board instructions, from Undesignated to Cash Flow, and to transfer the Apple Bank CD, to mature on March 21, 2013, from Cash Flow into Undesignated.  Motion carried.

The City Financial Report was distributed.

Moved by Gordon Ipson and supported by Jeanie Powers to approve the Transfer Recommendations for May 2012 in the amount of $48,738.15, and for June 2012 in the amount of $36,292.68, both amounts moved from the Trust’s Cash Flow into the operating account at the City.  Motion carried.

Hallie Yundt Silver distributed copies of a letter she had written to Becky Monachino and James Dennis.

There was no Public Comment.

The Library Personnel & Services Committee met on June 2 and was scheduled to meet again on June 28, 2012.  Recommendations of this Committee were included later on the Agenda.  There were no other Committee reports.

The written Director’s Report was included in the packet.  Hallie Yundt Silver provided additional information, including:

• Rehiring Francie North as a Temporary Library Associate.
• OCLC’s change in billing
• Plans to request issuance of new Petty Cash and receipting of petty cash

John H. Hark recommended strengthening language in the Library’s Public Behavior policies to restrict child sex offenders.  There was consensus that he and Hallie Yundt Silver should propose language to the Library Personnel & Services Committee for consideration. 

Moved by John H. Hark and supported by Gordon Ipson to reappoint Pam Ginsberg as Library Board President, Jeanie Powers as Vice President, and Amber Baxter as Treasurer.  Motion carried.

Moved by Annie and supported by Gordon to appoint John H. Hark as Secretary.  Motion carried.

Time had passed to consider Money on Deposit at Northeast Missouri Community Foundation for FY2011-2012.  The Second Set of Claims in June 2012 was taken up earlier.

Moved by Gordon Ipson and supported by John H. Hark to enter into Executive Session, admitting Hallie Yundt Silver and Cindy Lovell, pursuant to RSMO 601.021(3) “Hiring, firing, disciplining or promoting of particular employees by a public governmental body…”  Motion carried.  (Roll call (all ayes): Pam Warfield, Jeanie Powers, Gordon Ipson, John H. Hark, Annie Dixon, and Pam Ginsberg.

The Library Board meeting was closed at 5:14 p.m.  Hallie Yundt Silver was excused at 5:16 p.m.

Moved by Gordon Ipson and supported by Annie Dixon to enter open session  Motion carried.  (Roll call (all ayes): Pam Warfield, Jeanie Powers, Gordon Ipson, John H. Hark, Annie Dixon, and Pam Ginsberg.  The meeting was re-opened at 5:24 p.m.

Moved by Gordon Ipson and supported by Jeanie Powers to adopt the Organizational Chart as proposed.  Motion carried. 

Moved by John H. Hark and supported by Jeanie Powers to increase the credit limit on the Library’s Visa to $5,000.  Motion carried.

Moved by Gordon Ipson and supported by Annie Dixon to accept the eReader Exploration LSTA Grant, funded in the amount of $3,068 with an estimated $175 in local matching funds, and the Digital Microfilm Scanners LSTA Grant in the amount of $23,578 with a required 75% local match of $8,287.  Motion carried.

Moved by Annie Dixon and supported by Gordon Ipson to approve the 2012-2013 Budget as amended.  Motion carried.

Moved by John H. Hark and supported by Annie Dixon to issue Proclamations honoring Toni Rose on her retirement and Krystin Cooper for her service on the Library Board.  Motion carried. 

Moved by Gordon and supported by John H. Hark to adjourn.  Meeting adjourned at 5:31 p.m.

Respectfully submitted,

Hallie Yundt Silver, Director (Acting as Board Secretary)

Hannibal Free Public Library

Accepted,

Pamela Ginsberg, President

Hannibal Free Public Library Board of Trustees