Hannibal Free Public Library
Board of Trustees Meeting
August 8, 2011
The Board of Trustees of the Hannibal Free
Public Library met at 4:00 p.m., on Monday, August 8, 2011, in the Trustees Room
of the Library. Present were:
Amber Baxter, Krystin Cooper, Pam Ginsberg, John H. Hark, Gordon Ipson,
Jeanie Powers, Mike Scholes, and Pam Warfield. (4:10). Also present was
Librarian Hallie Yundt Silver.
Library Board President Pam Ginsberg called the
meeting to order at 4:00 p.m.
Bob Yapp was introduced and discussion followed
concerning the parapet and the roof.
Moved by Gordon Ipson and supported by Mike
Scholes to authorize Hallie Yundt Silver to negotiate with Bob Yapp to write a
specification for repairs to the parapet and chimneys at a cost not to exceed
$700. Motion carried.
Moved by Mike Scholes and supported by Krystin
Cooper to approve up to $1,700 for mortar analysis and testing with David
Arbogast of Davenport, Iowa. Motion
carried.
Krystin Cooper was installed as Secretary.
Moved by Gordon Ipson and supported by Krystin
Cooper to approve the Minutes for July 2011 and Executive Session Minutes for
June 2011. Discussion followed
concerning the Minutes for July 2011:
correcting John M. Hark’s name and noting that Jeanie Powers was not
present. Motion carried.
Updated Claims were distributed.
Moved by Amber Baxter and supported by John M. Hark to approve the Claims
for August 2011 in the amount of $51,400.19.
Motion carried.
The Trust Fund Report was distributed.
Hallie Yundt Silver reported that she and Karen Sutor planned to meet
later in August to compile the annual Designated Funds report of expenditures
and revenues.
The City Financial Report was distributed.
Hallie Yundt Silver reported that it was received Friday afternoon, and
there has not been time to review it.
The Transfer Recommendation was distributed.
Moved by Gordon Ipson and supported by Amber Baxter to approve the
Transfer Recommendations for August 2011 in the amount of $
$44,335.54 .
Hallie Yundt Silver reported an oversight and no transfer occurred in
July. Motion carried.
Raymond P. Ewing’s letter was read.
There was no other Correspondence.
There was no Public Comment or Committee Reports.
The written Director’s Report was provided in
the packet. Hallie Yundt Silver
added the following to her report:
ü
Francie North was hired
as the Circulation Associate 1. She
started work on July 29. Thank you
letters were sent to the other applicants.
ü
Telephone interviews
have been conducted for the two Library Shelver positions.
Skills assessment is scheduled for this week, and in-person interviews
next week. Hallie Yundt Silver and
Sheila Dennehy are responsible for the hiring process.
ü
The latest CPSIA update
indicated that children’s books do not need to be tested for lead.
ü
She announced she had
decided to forgo her COLA increase again this fiscal year.
The decision was made because of the negativity surrounding pay increases
this year.
ü
Flooring contractors
have not yet provided quotes to replace the carpet in the elevator.
She will call and talk to them tomorrow.
ü
The Annual Narrative
Report will be mailed to the Library Board by August 31.
There are some statistical abnormalities that should be resolved before
it is issued.
ü
The Teen Finale is
tomorrow.
ü
Sheila Dennehy and
Caitlin Greathouse are at Summer Institute the rest of this week.
ü
The Annual Book Sale is
August 25, 26, and 27.
ü
The Genealogy Conference
is the week of September 5. Hallie
Yundt Silver will be gone the entire week, and Claire Ewersmann will be in
charge. Packets will be mailed on
Friday or Saturday, September 2 or 3.
Moved by Mike Scholes and supported by Jeanie
Powers to issue the following statement:
“The Hannibal Free Public Library Board of Trustees affirms that it
entered into an agreement on April 11, 2001, with F&M Bank & Trust to manage the
Library Trust. This agreement
remains in effect. Bank personnel
in charge at this time of the Library Trust include Karen Sutor and Debbie
Stith. They are authorized by the
Library Board to conduct its business as it relates to the Library Trust.”
Motion carried.
Moved by Gordon Ipson and supported by John M.
Hark to waive the requirement of obtaining three quotes and to instruct Hallie
Yundt Silver to proceed with American Woodworking’s quote at $4,950 to refinish
the storm doors at the traditional entrance.
Motion carried.
There was consensus to leave the Treasurer’s
Bond at $100,000 on the Board Treasurer and $100,000 on the Library Director.
Moved by John M. Hark and supported by Krystin
Cooper, provided it is insured for $60,000, to loan the oil portrait of Paul du
Chaillu, painted by James Carroll Beckwith in 1898 to the Mark Twain Museum for
a display in September and October.
The Museum will be responsible for taking down the painting, transporting it,
and re-hanging it at the end of the loan period.
The loan may commence no earlier than Monday, August 29, and the painting
must be returned no later than Thursday, November 10.
Motion carried.
Moved by Mike Scholes and
supported by Gordon Ipson to apply for LSTA “Show Me Steps to Career
Development” Grant to cover partial expenses for Claire Ewersmann’s attendance
at the Missouri Library Association Conference on October 5-7.
Motion carried.
Moved by Krystin Cooper and
supported by Amber Baxter to hold the Library’s Ad Valorem Property Tax Public
Hearing at 3:30 p.m., on Monday, September 12.
Motion carried.
John M. Hark requested that the agenda include a
closed session whenever a potential contractual or personnel matter is under
consideration.
Moved by John M. Hark and supported by Gordon
Ipson to adjourn. Meeting adjourned
at 5:05 p.m.
Respectfully submitted,
Hallie Yundt Silver, Director (Acting as Board
Secretary)
Hannibal Free Public Library
Accepted,
Pamela Ginsberg, President
Hannibal Free Public Library Board of Trustees