Hannibal Free Public Library

Board of Trustees Meeting

April 11, 2011

The Board of Trustees of the Hannibal Free Public Library met at 4:00 p.m., on Monday, April 11, 2011, in the Trustees Room of the Library.  Present were Amber Baxter, Krystin Conley, Pam Ginsberg, Gordon Ipson, Jeanie Powers, Becky Steffa, and Pam Warfield.  Also present were Karen Sutor of F&M Bank and Librarian Hallie Yundt Silver.  

Library Board President Becky Steffa called the meeting to order at 4:02 p.m.

Moved by Gordon Ipson and supported by Jeanie Powers to approve the Minutes of the meeting of March 14, 2011, with the spelling of subpoena corrected.  Motion carried.

Karen Sutor provided the Trust Fund report.  Copies of F&M’s printed report will be mailed to the Library Board as there were printer problems.  It was decided that the next time she was needed to meet with the Library Board was July 2011. 

Moved by Jeanie Powers and supported by Amber Baxter to approve the Claims for March 2011 and additional claim paid in February to Staples in the amount of $865.71.  Motion carried. 

The City Financial Report was included in the packet.

There was no Transfer Recommendation for March.

Correspondence included a letter written to Elizabeth Richards, Project Specialist with Mentoring Children of Incarcerated Parents, part of Douglass Community Services.  It was noted that there was correspondence last month concerning the Request for Reconsideration on the books by Amy Sedaris.

There was no Public Comment.

Amber provided the Finance Committee report. 

Moved by Pam Ginsberg and supported by Gordon Ipson to deposit Garth Trust income into the Capital Outlay fund of the Library Trust.  Motion carried.

Jeanie Powers provided the Library Personnel & Services Committee report.

Pam Ginsberg provided the Building & Grounds Committee report. 

Minutes of the last Nominating Committee meeting were included in the packet.  The slate of officers for 2011-2012 was listed incorrectly.  There was consensus that the slate of officers is as follows:  Pam Ginsberg as President, Jeanie Powers as Vice-President, Amber Baxter as Treasurer, and Krystin Conley as Secretary.  The slate of officers was thus read.

Moved by Becky Steffa and supported by Gordon Ipson to recommend that the Mayor reappoint Jeanie Powers and appoint John M. Hark as Library Board members.  Motion carried.

The written Director’s Report was included in the packet.  Hallie Yundt Silver reported additionally that she had heard from the Missouri Department of Labor that the unemployment claim recently filed had been disqualified. 

Moved by Gordon and supported by Krystin to pay SPC Graphics $5,964 in two checks to reprint and ship 300 copies of The Story of Hannibal by the Hagoods.  Motion carried.

The budget was distributed for information only.

Hallie Yundt Silver announced that Sheila Dennehy had successfully completed her Introductory Period as the Library’s IT Manager.  Moved by Krystin Conley and supported by Pam Ginsberg to grant Sheila Dennehy her step increase to $18.48 per hour, effective March 18 or 25, 2011, whenever the pay period began.  Motion carried.

Moved by Jeanie Powers and supported by Krystin Conley to authorize Hallie Yundt Silver to apply for the American Library Association’s grant entitled “Let’s Talk About It: Making Sense of the American Civil War.”  It was noted that Claire Ewersmann, the Library’s Assistant Director is writing the grant.  Motion carried.

Moved by Gordon Ipson and supported by Krystin Conley to authorize Hallie Yundt Silver to sign the contract for the Stucco Repair Project with Entrup Drywall & Painting of Quincy.  Motion carried.

Moved by Krystin Conley and supported by Pam Warfield to adjourn.  Meting adjourned at 4:50 p.m.

Respectfully submitted,

Hallie Yundt Silver, Acting Secretary

Accepted by the Board,

Rebecca L. Steffa, Board President