Hannibal Free Public Library
Board of Trustees Meeting
September 13, 2010
The Board of Trustees of the Hannibal Free Public Library met at 4:00 p.m., on Monday, September 13, 2010, in the Trustees Room of the Library. Present were Amber Baxter, Krystin Conley, Pam Ginsberg, Jeanie Powers, and Mike Scholes. Also present were Librarian Hallie Yundt Silver, John Sandvold of F&M Bank and Trust, and Gary Silver of Northeast Missouri Community Foundation.
Library Board Vice-President Jeanie Powers called the meeting to order at 4:00 p.m. The agenda was amended to allow Gary’s presentation (Item 12A) after John’s Treasurer’s Report (Item 4).
Moved by Mike and supported by Amber to approve the Minutes of the meeting of August 9, 2010 with the amendment to include Krystin Conley as present. Motion carried.
Moved by Pam G. and supported by Krystin to approve the Claims for September 2010 in the amount of $59,910.01. Motion carried.
John provided the Treasurer’s Report.
Moved by Pam G. and supported by Krystin to join the Northeast Missouri Community Foundation as an Intermediate Member for the purpose of printing and selling the Hagood book. Motion carried.
Discussion followed on F&M’s Portfolio Analysis for the Garth Trust. Hallie distributed copies of items she found in Library Board minutes, including the Request for Appointment of Successor Trustee, filed August 3, 2006, and approved by the Library Board on September 11, 2006.
Discussion followed on F&M’s Mid-Year Investment Summary for the Trust. Hallie distributed extracts from the Library Board’s minutes from 2004 to 2006 that concerned investment decisions. Copies of the Bank’s document, distributed at last month’s meeting, were also made available.
The City Financial Report was included in the packet. Hallie indicated that staff were working toward being able to reconcile the City’s report with Library documentation monthly. She requested another month to work on procedures.
Moved by Mike and supported by Pam G. to approve the Transfer Recommendation for September 2010 in the amount of $35,083.84. Motion carried.
Correspondence: Josh Hirner’s email concerning the geocache was read.
There was no Public Comment. There were no Committee Reports
Moved by Amber and supported by Pam G. to approve the Librarian’s Annual Narrative Report, which was mailed on September 30, 2010. Motion carried.
The Director’s written report was included in the packet. Hallie also reported that the bannister and balustrades on the old stairs have been repaired and are solid. She reminded the Library Board that September and October are busy programming months for her with lots of public instruction on Hannibal’s Virtual Library. She also is moderating two panels at Missouri Library Association in early October. Hallie indicated that Foster Grandparents is interested in participating in the Library’s after-school program for tweens, to begin in January. She said she plans to apply for an LSTA grant to promote the program. And, she reported that the Library was experiencing extreme slowness at times with the automated circulation system. She said the problem was at SirsiDynix, which was working on it.
Hallie reported that she had sought an appointment with the City Attorney to discuss the City’s bid limits in regard to the Hagood book.
Moved by Pam G. and supported by Mike to amend the Budget as recommended and to further amend Expenditure Account 80.60.450, Computer Systems, to $28,402 to cover the increase in MOREnet fees, and to amend Revenue Account 80.1094, Carry Over, to $4,759 for the same reason. Motion carried.
Krystin left at 4:50 p.m. The meeting continued without a quorum present.
There was consensus that Hallie should attend the City’s Public Hearing on the 2010 Tax Levy Rates on September 21st.
There was consensus that Hallie should bring the Termite Contractor to the attention of the Library Board in October.
The meeting was adjourned by consensus at 4:55 p.m.
Respectfully submitted,
Hallie Yundt Silver, Acting Secretary
Accepted by the Board,
Becky Steffa, Board President