Hannibal Free Public Library

Board of Trustees Meeting

November 8, 2010

The Board of Trustees of the Hannibal Free Public Library met at 4:00 p.m., on Monday, November 8, 2010, in the Trustees Room of the Library.  Present were Amber Baxter, Krystin Conley, Pam Ginsberg (arrived at 4:20 p.m.), Gordon Ipson (left at 4:30 p.m.), Jeanie Powers, and Mike Scholes.  Also present was Librarian Hallie Yundt Silver.  

Library Board Vice-President Jeanie Powers called the meeting to order. 

Moved by Mike and supported by Gordon at approve the Minutes of the meeting of October 11, 2010.  Motion carried.

Revised Claims for November 2010 were distributed.  Moved by Gordon and supported by Krystin to approve the Claims for November 2010 in the amount of $42,855.98 and revised Claims for October 2010 in the amount of $61,543.91.  Motion carried.

The Treasurer’s Report, City Financial Report, and Library-created financial spreadsheets were distributed. 

Transfer Recommendations for October and November 2010 were distributed.  Moved by Amber and supported by Mike to approve the Transfer Recommendations for October 2010 in the amount of $48,149.03 and November 2010 in the amount of $23,284.09.  Motion carried.

There was no Correspondence, Public Comment, or Committee Reports.

The written Director’s Report was included in the packet.  Hallie described about the Summer Library Program grant application in progress.  She notified the Board of issues related to recent servicing of the HVAC system.  She provided information about the first 768 items involved in the database cleanup.  She estimated these items account for $4,150 in fines and $18,291 in replacement fees at the current policy rates, or $22,441 in total revenue.  Moved by Gordon and supported by Krystin to accept the Director’s Report.

There was no Old Business.

The proposed amendments to the By-Laws were given a first reading.

Moved by Mike and supported by Krystin to select Hannibal Library Press as the name for the Library’s publishing company.  Motion carried.

Moved by Gordon and supported by Amber to affirm the Library’s Policy on Materials Given to or Stored in the Library, and to amend it to include the Steamship Model.  Motion carried. 

There was consensus to continue the Non-Residents Fee for Calendar Year 2011 at $35 per individual or $70 per family.

Moved by Gordon and supported by Krystin to set the Ralls County Fee for Calendar Year 2011 at $17,000 with $8,000 due in the spring and $9,000 due in the autumn.  Motion carried.

Moved by Gordon and supported by Mike to authorize Hallie to proceed with a City Ordinance request concerning theft of Library materials.  The motion authorized her to proceed with the City Attorney but to bring the proposed Ordinance back to the Board before it goes to the City Council.  Discussion followed about the Ordinance, Section 16-104, already in place concerning intentional destruction of public property, which includes Library property.  Motion carried. 

Moved by Pam G. and supported by Krystin to request that the City re-invest the $1,000 principal of the Dulaney Trust at the highest rate for a maximum of three years with interest paid annually or more often, and deposit the interest, including the accrued interest in 80.1060, Investment Interest.  Motion carried.

Moved by Mike and supported by Pam G. to adjourn.  Meeting adjourned at 4:35 p.m.

Respectfully submitted,

Hallie Yundt Silver, Acting Secretary

Accepted by the Board,

Becky Steffa, Board President