Hannibal Free Public Library
Board of Trustees Meeting
June 14, 2010
The Board of Trustees of the Hannibal Free Public Library met at 4:00 p.m., on Monday, June 14, 2010, in the Trustees Room of the Library. Present were President Becky Steffa Vice President Jeanie Powers, Treasurer Amber Baxter, Secretary Marjorie Coleman, and Board Members Krystin Conley, Gordon Ipson, and Pam Warfield (4:05). Also present was Librarian Hallie Yundt Silver
Board President Becky Steffa called the meeting to order at 4 p.m. The agenda was rearranged with congratulations to returning Board Members placed after consideration of the City Financial Report.
Moved by Gordon and supported by Marjorie to approve the Minutes of the meeting of May 10, 2010. Motion carried.
Moved by Marjorie and supported by Amber to approve the Claims for first half of June 2010, in the amount of $52,010.66. Motion carried.
Moved by Gordon and supported by Amber to accept the City Financial Report with the notation that it is still not correct. Motion carried.
Moved by Gordon and supported by Jeanie to approve the Emergency Transfer Recommendation, dated May 26, 2010, in the amount of $30,302.27. Motion carried.
Moved by Amber and supported by Jeanie to approve the Transfer Recommendation, dated June 10, 2010, in the amount of $36,132.19. Motion carried.
Congratulations were extended to returning Board Members, Gordon Ipson, Mike Scholes, and Pam Warfield.
There was no Correspondence or Public Comment.
Amber announced that the Finance Committee meets at 2 p.m. on June 22. Hallie reported she had left messages for Frances Hayes and Babs Herring, representatives of the GFWC Woman’s Club of Hannibal, concerning the meeting of the Library Personnel & Services Committee on June 28, at 4 p.m. The Building Committee had not met. The Nominating Committee’s report will be considered under Old Business.
Hallie provided a written report in the packet. In addition, she reported that
The Library will plate four books in memory of Pam Ginsberg’s aunt. She reported that the
Friends sold $64.50 in used books at Farmer’s Market on their first Saturday. She said she planned to request closure of the alley for the Teen Summer Reading Program Finale in the afternoon of Wednesday, August 4, 2010, or August 11, in case of rain. She reported that telephone interviews for the part-time Circulation Associate have been completed, and four candidates were scheduled for in-person interviews later in the week. She reported that a tentative offer had been made to a third candidate being considered for Library Shelver.
Hallie distributed information about the City’s contract with F&M Bank and Trust Company for banking services. She indicated that the Library’s credit card is handled under this contract as is the operating expenditure checking account.
Hallie notified the Board that she planned to attend the Public Hearing on the Budget, scheduled for Tuesday, June 15, 2010, at 6:30 p.m., in Council Chambers, City Hall.
Hallie stated that her written report describes what has been done to date to clean up the Library’s database. She said that Phyllis Nelson, City Collector, told her of the City Attorney’s decision not to draft additional legislation concerning the collection procedure for delinquent personal taxes. Hallie said she talked to the Assistant Prosecuting Attorney Doug Browne about the Library’s delinquent borrowers. He told her that the City Attorney could decide to prosecute for overdue library materials provided there was a City Ordinance and a Police or Sheriff’s Report. He also said that the Marion County Prosecuting Attorney could also decide to prosecute under State law, again provided there was a Police or Sheriff’s Report. Hallie indicated plans to work with staff to identify more recent delinquent borrowers who should be considered first for prosecution. She also indicated plans to draft an overdue policy for the Library Personnel & Services Committee to consider.
The Nominating Committee’s proposed slate of officers was read for a second time: Becky Steffa as President, Jeanie Powers as Vice President, Marjorie Coleman as Secretary, and Amber Baxter as Treasurer. No nominations from the floor were made. Moved by Gordon and supported by Pam W. to close nominations and accept all by acclaim. Motion carried.
Moved by Marjorie and supported by Jeanie to enter Closed Session to consider rates of pay and the placement of specific employees on the pay scale under RSMO 610.021(3): “Hiring, firing, disciplining or promoting of particular employees by a public governmental body when personal information about the employee is discussed or recorded….Hallie was invited to remain until the Board turns the discussion to her placement on the pay scale.
Motion carried. Roll call: all ayes-Jeanie, Amber, Krystin, Becky, Pam W., Marjorie, Gordon; no nays, no abstentions.
Moved by Jeanie and supported by Marjorie to return to Open Session. Motion carried. Roll call: all ayes-Jeanie, Amber, Krystin, Becky, Pam W., Marjorie, Gordon; no nays, no abstentions.
Moved by Gordon and supported by Becky to accept the pay rate and pay scale placement recommendation for employees, as follows: $7.25, entry, Library Shelver, when hired;
$9.25, entry, Circulation Associate I, when hired; $9.71, post-probationary, Betsy Kurz, Associate I; $10.40, entry, Nathaniel McBride, Temp. Custodian (no increase); $13.26, above 3rd step, Willie Strong, Custodian (no increase); $14.18, 5th step, Cindy Haun, Associate II (no increase); $14.18, 5th step, Hilary Tourney, Associate II (no increase); $14.32, above entry, Ll’Tanya Rose, Clerk II reorg. to Associate III; $14.84, above entry, Donna Caldwell, Clerk II reorg. to Associate III; $17.60, entry, Sheila Dennehy, IT Manager; $20.35 to $23.10, entry, Assistant Director, DOQ; $33.18, above 6th step, Hallie Yundt Silver, Director (no increase). Further moved to place the following statement in employees’ records, “The decision to place employees on the pay scale indicates that the Library Board has decided not to grant routine pay increases, either step or cost of living, to employees whose level of responsibility has not changed last year and is not planned to changed in the upcoming year. This decision was made after considering the Library’s long-term and short-term financial picture, the City’s decision not to grant routine increases, and the general state of the economy. Individual employees’ job performance has no bearing on this decision. The Library Board does acknowledge that the re-organization has caused and/or will cause the level of responsibility of some employees to change. These employees have been placed on the pay scale to reflect the change in their responsibilities.” Motion carried.
Moved by Becky and supported by Krystin to authorize the Library Personnel & Services Committee to consider quotes on June 28 and accept any that seem suitable for republication of the Hagoods’ book entitled The Story of Hannibal. Motion carried.
Moved by Gordon and supported by Jeanie to authorize the Finance Committee to approve the final June bills and the transfer recommendation at its meeting on June 22. The transfer recommendation should include moving funds to cover expenditures from Designated Reserves. It may also include moving funds to cover the unexpected expenditures for the heat pump replacement and sewer project. Motion carried.
Moved by Becky and supported by Gordon to authorize Hallie to over-spend some budget accounts while under-spending others, but not to overspend the bottom line with the possible exception of expenditures for the heat pump replacement and sewer project. Motion carried.
Moved by Becky and supported by Gordon to affirm the Library’s 2002 Personnel Manual as a base with amendments made by the Library Board since August 2007. Discussion followed concerning pay-out of sick leave at retirement and nepotism. Motion carried.
Moved by Marjorie and supported by Becky to adjourn. Meeting adjourned at 5 p.m.
Respectfully submitted,
Hallie Yundt Silver, Acting Secretary
Accepted by the Board,
Becky Steffa, Board President