Hannibal Free Public Library

Board of Trustees Meeting

April 12, 2010

The Board of Trustees of the Hannibal Free Public Library met at 4:00 p.m., on Monday, April 12, 2010, in the Trustees Room of the Library.  Present were Amber Baxter, Gordon Ipson, Vice-President Jeanie Powers, Mike Scholes, and President Becky Steffa.  Also present was Librarian Hallie Yundt Silver and Tamara Reed of F&M Bank and Trust.  

President Becky Steffa called the meeting to order at 4 p.m. 

Moved by Mike and supported by Gordon to approve the Minutes of March 8, 2010.  Motion carried.

Moved by Gordon and supported by Mike to approve the Claims for April 2010 in the amount of $$45,938.88.  Motion carried.

Tamara provided the Treasurer’s Report.  Moved by Gordon and supported by Jean to approve the Treasurer’s Report.  Motion carried.

The City Financial Report for March 2010 was accepted.

Moved by Gordon and supported by Amber to approve the Transfer Recommendations for April 2010.  No Transfer was recommended.  Motion carried.

Hallie shared email she sent to Senator Wes Shoemyer concerning the importance of MOREnet to Hannibal Free Public Library and the citizens of Hannibal.

The Finance Committee was not scheduled to meet.  The Building Committee had not met.  Jeanie provided the report for the Library Personnel & Services Committee.  Mike provided the report of the Nominating Committee.  Both noted that Committee recommendations for Board action are on the agenda later in the meeting.

Hallie’s written report was included in the packet. 

Moved by Jeanie and supported by Gordon to adopt substitute language for the Job Descriptions section of the Personnel Manual, per Hallie’s memo of April 5, 2010.  Motion carried.

Moved by Gordon and supported by Jean to establish a hiring pay range of $42,328 to $51,000 for the Assistant Director, depending on qualifications.  Motion carried with Mike voting no.

Moved by Gordon and supported by Jean to adopt the pay scale, dated 3-29-10.  Motion carried with Mike voting no.

Moved by Gordon and supported by Becky to adopt substitute language for the Paid Benefits section of the Personnel Manual, per Hallie’s memo of April 5, 2010, as amended.  Motion carried.

Moved by Becky and supported by Gordon to adopt substitute language for the Separation from Employment section of the Personnel Manual, per Hallie’s memo of April 5, 2010.  Motion carried.

Moved by Mike and supported by Gordon to recommend the following appointments to City Manager Jeff LaGarce:  Krystin Conley to complete Todd Ahrens term, through June 30, 2012; Pam Warfield and Mike Scholes for appointment to first full terms.  It was noted that the Board had recommended Gordon Ipson for appointment at its March meeting.  Motion carried.

Moved by Becky and supported by Amber to adopt the Technology Plan, 2010-2013, and authorize Hallie and Becky to sign and submit it to the State Library.  Motion carried.

Moved by Mike and supported by Jeanie to authorize Becky and Hallie to sign and submit the CIPA Compliance form to the State Library.  Motion carried.

Moved by Becky and supported by Gordon to close the Library on Saturday, July 3, 2010.  Motion carried.

Moved by Gordon and supported by Jeanie to nominate Amber Baxter for Library Board Treasurer, close the nominations, and elect by acclamation.  Motion carried.

The next meeting is scheduled for May 11, 2010.

Moved by Mike and supported by Becky to adjourn.  Meeting adjourned at 4:40 p.m.

Respectfully submitted,

Hallie Yundt Silver, Acting Secretary

Accepted by the Board,

Becky Steffa, Board President