Hannibal Free Public Library

Board of Trustees Meeting

September 14, 2009

The Board of Trustees of the Hannibal Free Public Library met in the Trustees Room of the Library on Monday, September 14, 2009, at 4:00 p.m.   Todd Ahrens, Amber Baxter, Gordon Ipson, Mike Scholes, Becky Steffa, and Pam Warfield.  Also present was Librarian Hallie Yundt Silver.

The meeting was called to order by Board President Becky Steffa at 4:00 p.m.  The Closed Session under Old Business was moved to the end of the agenda.

Moved by Todd and supported by Mike to approve the Minutes of the meeting of July 13, 2009 and no quorum of August 11, 2009.  Motion carried.

Moved by Gordon and supported by Mike to approve the Claims for August 2009 in the amount of $47,046.37, and September 2009 in the amount of $52,928.31.  Motion carried.

Moved by Todd and supported by Gordon to approve the Transfer Recommendations for August 2009 in the amount of $26,816.97, and September 2009 in the amount of $59,878.80.  Motion carried.

Discussion followed on the impact of millage cap, as described in Hallie’s memo to the City Council.

There was no Public Comment.

Todd provided the report of the Finance Committee, which met just prior to the Board meeting.  Gordon provided the report of the Library & Librarians Committee meeting of July 27.  Mike provided the report of the Building Committee, which met last week.

Hallie provided a verbal supplement to her written Director’s Report.  She informed the Board that

• Sharon is being honored at Missouri Library Association Conference on October 8.
• Library is being honored at NAACP annual banquet on September 19. 
• The Mayor had issued a Proclamation concerning Library Card Sign-Up Month
• Evidence on a patron’s inappropriate use of the Internet was subpoenaed and has been turned over to the Police.
• Auditors started working on City accounts on Friday.
• Impact of assessor’s fee increase represents approximately $690 more than the budgeted amount.
• The Fire Department is willing to plow the Library’s snow, provided we share the expense of purchasing a plow for one of their trucks.  There was consensus that she should negotiate the expense into four annual payments of $400 instead of a flat $1,500.

Moved by Mike and supported by Amber to accept the Annual Narrative Report.  Motion carried.

Moved by Todd and supported by Gordon to reclassify the Library Aid to Library Assistant, with hourly pay at $8.25, and create a new classification of Library Shelver, with pay at $7.25 per hour.  Motion carried.

Moved by Todd and supported by Pam W. to issue a Proclamation honoring Sheila Dennehy.  Motion carried.

Moved by Mike and supported by Todd to written quotes for the sewer project, provided it falls within the City’s bid limit guidelines.  Motion carried.

Moved by Gordon and supported by Pam W. to seek written quotes for the Internet Connectivity project.  Motion carried.

Moved by Gordon and supported by Todd to amend the Policy Statement Concerning

Public Use of Computers by deleting the paragraph under Content Filtering concerning chat.  Motion carried.

Moved by Todd and supported by Gordon to go into Closed Session to discuss the Director’s annual performance appraisal, pursuant to RSMO, including Section 610.021(13) Individually identifiable personnel records, performance ratings or records pertaining to employees or applicants for employment,…  Motion carried.  Hallie left the Board Room.

Moved by Gordon and supported by Todd to accept the Library & Librarians Committee recommendation concerning the Director’s evaluation.  Motion carried.

Moved by Todd and supported by Gordon to re-open the Session.  Motion carried.  Hallie re-entered the Board Room.

Gordon provided Hallie with a copy of her evaluation.

Moved by Mike and supported by Todd to adjourn.  Meting adjourned at 4:50 p.m.

Respectfully submitted,

Hallie Yundt Silver, Acting Secretary

Accepted by the Board,

Becky Steffa, Board President