Hannibal Free Public Library

Board of Trustees Meeting

November 9, 2009

The Board of Trustees of the Hannibal Free Public Library met in the Trustees Room of the Library on Monday, November 9, 2009, at 4:00 p.m.   Todd Ahrens, Amber Baxter, Pam Ginsberg, Mike Scholes, Becky Steffa, and Pam Warfield.  Also present was Librarian Hallie Yundt Silver.

The meeting was called to order by Board President Becky Steffa at 4:00 p.m. 

Moved by Mike and supported by Pam G. to approve the Minutes of the meeting of October 12, 2009.  Motion carried.

Moved by Pam G. and supported by Pam W. to approve the Claims for November 2009 in the amount of $34,817.10.  Motion carried.

The Treasurer’s Report and City Financial Report were included in the Board packet.

Moved by Todd and supported by Mike to approve the Transfer Recommendation for October 2009 in the amount of $34,817.10.  Motion carried.

There was no Correspondence, Public Comment, or Committee Reports.

The Director’s written report was included in the packet.  Hallie went on to report the following:

• Website Makeover grant application narrative is written.
• As a result of careless cigarette smoking by one or more Library patrons, the Library had a leaf fire.  There was little damage beyond singeing the trunk of the birch tree.  MIRMA reports were filed with the City Clerk’s office.
• Lamar signs offers $50/day rate for congratulatory signs.  There was consensus to use in honor of Sharon with a congratulatory sign in January.
• GFWC Woman’s Club of Hannibal representatives will be happy to meet with the Library Personnel & Services Committee on November 19 at 3:30 p.m.

Becky shared photos of Sharon receiving the Public Library Employee of the Year Award from Missouri Library Association’s Annual Conference in October.

Becky distributed a letter in honor of the Mark Twain Museum & Boyhood Home.  There was consensus she should send it to the Editor of the Hannibal Courier Post.

Moved by Todd and supported by Pam G. to propose a fee of $18,000 for services to Ralls County.  Motion carried.

Moved by Todd and supported by Pam G. to enter into an agreement with SirsiDynix for the licensing of a SIP2 Interface and to authorize Hallie to sign the contract.  Motion carried.

Moved by Pam G. and supported by Pam W. to enter into a 7-year agreement with SirsiDynix and to authorize Hallie to sign the contract.  Motion carried.

Moved by Amber and supported by Todd to delegate the responsibility of accepting quotes, pending approval by MOREnet, to the Library Building Committee.  Motion carried.

Moved by Becky and supported by Todd to adjourn.  Meeting adjourned at 4:40 p.m.

Respectfully submitted,

Hallie Yundt Silver, Acting Secretary

Accepted by the Board,

Jeanie Powers, Board Vice President