Hannibal Free Public Library

Board of Trustees Meeting

May 11, 2009

The Board of Trustees of the Hannibal Free Public Library met in the Trustees Room of the Library on Monday, May 11, 2009, at 4:00 p.m.   Present were Board members

Todd Ahrens, April Baldwin, Jeanie Powers, Mike Scholes, and Becky Steffa.  Also present was Librarian Hallie Yundt Silver and Tamara Reed of F&M Bank and Trust.  

The meeting was called to order by Board President Becky Steffa at 4 p.m.

Welcome to new Board Member Pam Warfield and administration of her oath of office was tabled until such time as she is present.

Moved by Todd and supported by Mike to approve the Minutes of the meeting of April 13, 2009.  Motion carried.

Moved by Mike and supported by Todd to approve the Claims in the amount of $63,761,27.  Motion carried.

Tamara provided the Treasurer’s Report.  She indicated that the rates on the Infinity account had dropped and she was looking into rates for short-term CDs.

Moved by Mike and supported by Jeanie to approve the City Financial Report.  Motion carried.

Moved by April and supported by Jeaniel to approve the Transfer Recommendation.  Motion carried.

There was no Public Comment.

April provided the report of the Finance Committee.  Jeanie provided the report of the Library & Librarians Committee.  Becky provided the report of Nominating Committee.

The Building Committee has not met.

Moved by Todd and supported by Mike to recommend Pam Ginsberg for reappointment.  Motion carried.

Moved by Jeanie and supported by Becky to allow use of the Library’s parking lots for vendors at Samuel L. Clemens Arts & Crafts Festival on condition that a certificate of insurance is provided and the hold harmless agreement is signed.  Motion carried.

Moved by Mike and supported by Todd to issue a Proclamation Thanking Police Department & Honoring Corporal DeLaPorte .  Motion carried. 

Moved by April and supported by Jean to adopt the form to use as a Hold Harmless Agreement for Events.  Motion carried.

Moved by Jeanie and supported by Todd to adopt the Policy Statement Concerning Patron Registration…Motion carried.

Moved by Todd and supported by April to adopt the Policy Statement Concerning Confidentiality of Records.  Motion carried.

Moved by Mike and supported by Todd to accept the list of Surplus Equipment and authorize its disposal.  Motion carried.

Moved by Mike and supported by Todd to adjourn.  Meeting adjourned at 4:40 p.m.

Respectfully submitted,

Hallie Yundt Silver, Acting Secretary

Accepted by the Board,

Becky Steffa, Board President