Hannibal Free Public Library

Board of Trustees Meeting

June 8, 2009

The Board of Trustees of the Hannibal Free Public Library met in the Trustees Room of the Library on Monday, June 8, 2009, at 4:00 p.m.   Present were Board members Todd Ahrens, April Baldwin, Pam Ginsberg, Gordon Ipson, Jeanie Powers, Mike Scholes, Becky Steffa, and Pam Warfield.  Also present was Librarian Hallie Yundt Silver.  

The meeting was called to order by Board President Becky Steffa at 4 p.m.

The Board welcomed new Board Member Pam Warfield.   Becky Steffa administered the oath of office.

The Board congratulated returning Board members, Todd Aherns and Pam Ginsberg.

Moved by Pam G.  and supported by Gordon to approve the Minutes of the meeting of May 11, 2009.  Motion carried.

Moved by Gordon and supported by Pam G.  to approve the Claims.  Discussion followed.  Hallie notified the Board of the need to get an emergency check cut to Visa at the end of May.  She also indicated that the Claims included the annual MIRMA payment, and the total was larger than usual.  Motion carried.

The Treasurer’s Report was included in the packet.

Moved by Pam G. and supported by Jeanie to approve the City Financial Report.  Motion carried.

Moved by April and supported by Gordon to approve the Transfer Recommendation.  Discussion followed.  Hallie indicated that nothing was transferred in May.  Motion carried.

Hallie read two items of correspondence.  One was from Sharon Lamberson, Clerk III, who announced her retirement in January 2010.  The other was a thank you email from Karen Robinson, who is a faculty member at UMSL.

There was no Public Comment.

The Library & Librarians Committee members selected Monday, July 6, at 4 p.m., for a meeting.  Becky provided the Nominating Committee meeting report.

Moved by Jeanie and supported by Becky to recommend Amber Baxter for appointment to the Library Board.  Motion carried.

The Director’s Report was provided in the packet.

Moved by Todd and supported by Gordon to amend the list of surplus equipment previously approved.  Motion carried.

Moved by Gordon and supported by Pam G. to adopt the Federally-mandated increase in minimum wage for the Library Aides.  Motion carried.

Moved by Gordon and supported by Todd to authorize Hallie and April to submit the end of June Claims and Transfer with a report at the July meeting.  Motion carried.

Discussion followed concerning the Director’s annual performance appraisal.

Moved by April and supported by Jeanie to authorize Hallie to overspend certain accounts while under-spending others to accomplish year-end goals, provided the bottom line of $728,436.00 is not exceeded.  Motion carried.

Becky extended the Board’s appreciation to April for her participation on the Board. 

Moved by Mike and supported by Todd to adjourn.  Motion carried.

Meeting adjourned at 4:30 p.m.

Respectfully submitted,

Hallie Yundt Silver, Acting Secretary

Accepted by the Board,

Becky Steffa, Board President