Hannibal Free Public Library

Board of Trustees Meeting

July 13, 2009

The Board of Trustees of the Hannibal Free Public Library met in the Trustees Room of the Library on Monday, July 13, 2009, at 4:00 p.m.   Present were Todd Ahrens, Amber Baxter, Marjorie Coleman, Pam Ginsberg, Jeanie Powers, Mike Scholes, Becky Steffa, and Pam Warfield.  Also present was Librarian Hallie Yundt Silver and Tamara Reed of F&M Bank and Trust.  

The meeting was called to order by Board President Becky Steffa at 4 p.m.  It was noted that the agenda had been amended to include closed session items and re-noticed.  The agenda was then rearranged to allow the closed session items to be handled together.

Marjorie chaired the election of Board President.  She read the nomination of Becky for Board President and made three calls for other nominations from the floor.  There being no other nominations, the vote was called and Becky was elected.  Marjorie administered her oath of office and Becky re-assumed the chair.

Becky read the nomination for the other officers:  Jeanie for Vice-President, Todd for Treasurer, and Marjorie for Secretary.  Becky made three calls for other nominations from the floor.  There being no other nominations, the vote was called and the officers were elected.  Becky installed them by administering their oaths of office.

Amber Baxter was welcomed to the Board.  Her oath was administered and she was installed as a member.

Moved by Todd and supported by Mike to approve the minutes of the meeting of June 8, 2009.  Motion carried.

Moved by Marjorie and supported by Pam G. to approve the Claims to complete FY2008-2009, dated June 19, 2009.  Hallie reported that checks had already been cut after April reviewed the transmittal.  She  noted that the check for NPD was not cut because City Finance Director questioned it.  It will be cut in the July cycle of bills.  NPD is the company name for a regional author who self-publishes.  Hallie indicated that MIRMA cost an additional $988 in June 2009, which was not included in the transmittal.  Motion carried.

Moved by Marjorie and supported by Mile to approve the Claims for July 2009 in amount of $48,315.02.  Motion carried.

Tamara provided the Treasurer’s Report.  She indicated that the money market has the amount of money needed for cash flow through the end of the calendar year.

Moved by Todd and supported by Mike to table approval of the June 2009 City Financial Report until City Audit is complete in December 2009 or January 2010.  Motion carried.

Moved by Pam G. and supported by Jeanie to approve the Transfer Recommendation of June 19, 2009 in the amount of $14,235.90.  Motion carried. 

Moved by Todd and supported by Pam G. to approve Josh Hirner’s request to site a geocache in the Library’s parking lot.  Motion carried.

Moved by Pam G. and supported by Marjorie to approve the Public School’s request to use the gravel parking lot as an emergency gathering point provided the Public School signs a release.  Motion carried.

There was no other Correspondence to consider.  There was no Public Comment.

Todd provided the report of Finance Committee meeting, which occurred prior to the Board meeting.  Jeanie referred to the minutes of Library & Librarians Committee, which were in the packet.  The written Director’s Report was included in the packet.  There were no questions about it.  Hallie indicated she had nothing to add.

Moved by Todd and supported by Mike hat the Hannibal Free Public Library Board of Trustees go into closed session to discuss the Director’s annual performance appraisal and raise, if any, pursuant to RSMO, including Section 610.021(3) Hiring, firing, disciplining of particular employees…and (13) Individually identifiable personnel records, performance ratings or records pertaining to employees or applicants for employment,…  Roll call (all ayes): Pam G., Jeanie, Mike, Becky, Amber, Marjorie, Todd, Pam W.   Motion carried.

Moved by Todd and supported by Marjorie to grant an annual raise of 1.5% to all personnel excluding the Library Aides effective the first payroll in July.  It was noted that the Library Aides would receive a raise when the Federal Minimum Wage increased later in July.  Motion carried.

Moved by Todd and supported by Pam G. to adopt the Revised Budget.  Motion carried.

The Board notified Hallie that the Library’s performance appraisal process would be revised in the upcoming year.  Hallie was instructed to provide a self-evaluation of her performance which reviewed last year’s goals and included future short and long term goals.  She was instructed to provide this self-evaluation in time for the Library & Librarians Committee to consider it at their meeting of July 27, 2009.

Moved by Mike and supported by Marjorie to accept the Transfer Recommendation for July 2009 in the amount of $41,772.11.  Motion carried.

Moved by Todd and supported by Jeanie to adopt a proclamation thanking April Baldwin for her contribution on the Library Board.  Motion carried.

Hallie recommended changing the venue to the Ware Room in August because of the heat in the Board Room.

Moved by Marjorie and supported by Todd to adjourn.  Motion carried.  Meeting adjourned at 5:15 p.m.

Respectfully submitted,

Hallie Yundt Silver, Acting Secretary

Accepted by the Board,

Becky Steffa, Board President