Hannibal Free Public Library

Board of Trustees Meeting

December 14, 2009

The Board of Trustees of the Hannibal Free Public Library met in the Trustees Room of the Library on Monday, December 14, 2009, at 4:00 p.m.   Amber Baxter, Gordon Ipson, Jeanie Powers, Mike Scholes, and Pam Warfield.  Also present was Librarian Hallie Yundt Silver and Tamara Reed of F&M Bank and Trust.  

The meeting was called to order by Board Vice-President Jeanie Powers at 4:00 p.m. 

Moved by Mike and supported by Amber to approve the Minutes of the meeting of November 9, 2009.  Motion carried.

Moved by Gordon and supported by Mike to approve the Claims for December 2009 in the amount of $47,352.34.  Motion carried.

Tamara provided the Treasurer’s Report.

The City Financial Report was included in the Board packet.

Moved by Gordon and supported by Mike to approve the Transfer Recommendation for December 2009 in the amount of $79,559.37 from the City account into the Cash Flow account.  Motion carried.

There was no Correspondence or Public Comment.

Gordon provided the Library Personnel & Services Committee report.  He and Hallie attended a meeting with representatives of GFWC Woman’s Club on November 19.  There was Board consensus for Hallie to start with a brochure concerning meeting room use.  The Board will consider a chair rack later, if necessary.

Hallie provided the Building Committee report.  She indicated that the Committee had accepted a quote in the amount of $3,500.00 from Sellenkriek Construction, Inc.

Hallie’s written report was included in the packet.  She reminded the Board of the Holiday Luncheon on December 15, and the Library Tea on January 9. 

There was no Old Business.

Moved by Pam W. and supported by Gordon to authorize Hallie to sign the contract for the Fiber Installation Project in the amount of $3,500.00 with Sellenkriek Construction, Inc.  Motion carried.

Moved by Gordon and supported by Pam to authorize participation in ReadMOre’s Liberary Landmark with a not to exceed expenditure of $500 from the Library’s budget.  Motion carried.

Moved by Amber and supported by Mike to change the Library’s hours of operation to Monday and Tuesday, from 10 a.m. to 8 p.m., and Wednesday through Saturday from 10 a.m. to 8 p.m.  Motion carried.

The Board discussed the need to replace one of the heat pumps and the quote received from Peters.  Moved by Gordon and supported by Amber to seek two additional quotes, not to exceed $5,500, to have Building Committee select the contractor, and to authorize Hallie to sign the contract.  Motion carried.

Moved by Gordon and supported by Pam to grant permission to the Friends of the Hannibal Free Public Library to sell note cards at the Front Desk and at Library events with money going to the Friends.  Motion carried.

Moved by Mike and supported by Amber to issue a proclamation in honor of the retirement of Sharon Lamberson.  Motion carried.

Moved by Gordon and supported by Pam W. to adjourn.  Meeting adjourned at 4:40 p.m.

Respectfully submitted,

Hallie Yundt Silver, Acting Secretary

Accepted by the Board,

Becky Steffa, Board President